2019 Conference Partner Frequently Asked Questions
What exhibiting, sponsorship, and advertising opportunities are available?
Thanks for your interest in supporting SIOP! A full list of our offerings can be found in our Partnership Prospectus.
What is the deadline for exhibit, sponsorship, and advertising orders?
The deadline for guaranteed partnership benefits, including program advertising and artwork, is January 31, 2020.
How do I place my order?
The ordering site opened at noon on Tuesday, October 9. It will stay open until all items are sold. To order, click on the "Order Now" button and follow the steps indicated (do not log into your SIOP account first).
Both you and your organization need an account in the SIOP system before you can order the first time. To order on behalf of your organization, you must be listed as an administrator in the organization's account. The SIOP Administrative Office can connect your personal account to your organization's account and name you as an administrator. Contact siop@siop.org with any questions. Please view this instruction document for further assistance with the ordering site.
Does SIOP contract with external housing organizations to assist exhibitors in making hotel reservations?
No, we do not. SIOP frequently experiences this problem, as do other associations and tradeshows, wherein unauthorized companies reach out to our sponsors purporting to assist with hotel booking. We advise you not to provide such companies with your financial or other information. For more about this type of scam, please see this web story from another conference that has been targeted. Using unauthorized "housing pirates" often results in unexpected booking charges and the lack of ability to change your reservation. If you need to book hotel rooms for the SIOP Annual Conference, please visit our hotel page. We apologize that our partners are exposed to this situation. If you receive such messages please forward them to jhughes@siop.org and we will send a cease and desist notification.
How do I register my booth staff?
Conference registration will be open in January 2019. The primary contact person for each exhibiting organization will be informed of the process by which organizations can access their registration allotments once available. Please contact SIOP at siop@siop.org or 419-353-0032 with any questions regarding complimentary registrations for partnering organizations.
What are the exhibit hall hours and set-up/tear-down times?
Please visit the Exhibitor Schedule for complete details.
How do I order internet for my booth? Is furniture rental available?
SIOP contracts with GES, an exposition services company, to handle exhibitor amenities such as set up, tear down, technology needs, furniture rentals, and more. Some services are handled by GES and some are handled by the conference hotel. Regardless of the service, information can be found in the Exhibitor Manual (available on/about March 1, 2019).
Do we need exhibitor insurance?
The Gaylord National Resort & Convention Center recommends insurance coverage for exhibitors at SIOP 2019. Exhibitors can purchase exhibitor liability insurance for $84 here. For complete details on the insurance program through Rainprotection Insurance, go here.
Do you sell attendee mailing lists to exhibitors/sponsors?
Yes, SIOP provides mailing list rentals of our event registrants (postal mailing lists only - no emails) via our Quote Request page. Exhibitors and sponsors do not usually purchase the list until late February or March, as the list quantity needs time to build up after registration opens. Please beware of other organizations purporting to have our conference attendee list available for sale. This is another scam that plagues conference exhibitors like the housing pirates mentioned previously. Only SIOP maintains the SIOP conference registrant list. Please do not give your business to other list vendors that may reach out to you with this offer.
Do you offer lead retrieval services in the exhibit hall?
Yes! We offer a complimentary lead retrieval opportunity within Whova, our conference app. This will be available in February 2019.
Can our organization host a reception during the conference?
Organizations do not need to be event sponsors or exhibitors to host a reception at the SIOP Annual Conference, although approval must be sought from SIOP for use of reserved meeting space (email jhughes@siop.org for information). SIOP exhibitors interested in hosting a reception in their booth should abide by the rules outlined in the Partnership Agreement.