2013 Conference Frequently Asked Questions: Please read this list of FAQs very carefully.
Q: It is not clear whether an appendix counts toward the word limit in a submission. Does it?
A: Appendices do count toward the word limit, but references, tables, and figures do not. For roundtable/conversation hour, panel discussion, master tutorial, and debate submissions, the maximum word count is 3000 words. For symposium/forum submissions, the general summary can not exceed 1000 words and the summary of each individual contribution can not exceed 1000 words. For posters, the maximum number of words is 3000. Submissions that exceed the word limits listed above will NOT BE REVIEWED. Again, please note that the word limit INCLUDES any appendices but does not include references, tables, or figures.
Q: Regarding Symposium/Forum submissions, is it OK if the discussant is a co-author (vs. presenter) on a paper? That is, I understand that is not OK for Dan Smith to discuss a paper by Smith, et al. But is it OK for Dan Smith to discuss a paper by Doe, Doe, & Smith?
A: No. The guidelines make no distinction in terms of order of authorship or presenter/not a presenter with regard to the discussant role. The discussant for a symposium (Dan Smith in this instance) cannot be an author, co-author, or presenter for any paper within that symposium.
Q: I am having technical problems with the submission website. Who do I contact?
A: Please contact Larry Nader at email@example.com
Number of Submissions:
Q: I submitted a paper for which I'm only a co-author, on behalf of my student. Will this influence whether I can submit an additional first authored piece?
A: As long as you are in compliance with the rule of 3 guidelines found in the Call for Proposals, it doesn't matter if you submit the poster or if your student submits it. It isn't the person that electronically submits the proposal that matters; it is their role in the proposal that matters. If you are the submitter, you must still add yourself into the system as an author on the paper because you are not automatically added as an author on a paper.
Q: There's a possibility that I may be involved in 4 SIOP submissions. I am co-chairing two Symposia, I'm a discussant on a panel, and I may be a co-author on a poster. Would this be an issue?
A: It depends on your order of authorship on the poster. If you are first author, then you will be in violation of the guidelines regarding the rule of 3. If you are second or thereafter, you are ok. As indicated in the Call for Proposals, no individual may be a presenter in more than THREE program submissions. Being a presenter refers, for this purpose, to:
- First author presentation of a paper in a Poster Session
- First author presentation of a paper in a Symposium/Forum (if you are also the session chair or co-chair of the same session this only counts as one presentation)
- Participant in a: roundtable/conversation hour; panel discussion; debate; or master tutorial.
- Participation as a Discussant or Moderator
- Session Chair or Co-Chair (if you are also the first author of a paper in the symposium/forum in question this only counts as one presentation)
Q: I am a co-author on 5 submissions (2nd and 3rd author), is that a problem?
A: No. See above discussion about what it means to be a “presenter” so as to not violate the rule of 3.
Q: Can presenters in a session all be from the same institution?
A: No, for Debate, Symposium/Forum, and Panel Discussion sessions there must be at least two presenters with different affiliations in the session (i.e., every presenter cannot be from the same institution). Submissions that do not have at least two presenters with different affiliations in the session will not be accepted.
Q: Are 4 presenters the maximum number allowed for the SIOP Symposium/Forum session?
A: A Total of 5 presenters (including discussants) are permitted. However, with more than 4 there might be some reviewer concerns regarding whether or not there would be enough time for that many speakers and audience participation. You should address that issue in your submission and ensure that enough time is allotted per speaker given the session minutes you are submitting for (50 minutes versus 80 minutes).
Incomplete Research Submission:
Q: I want to submit a poster. My study is not yet complete. Is that ok?
A: Papers submitted for a Poster presentation should be based on completed work and require a complete write up.
Q: Can I submit a paper to be included in a theme track.
A: No, the theme tracks are organized and arranged outside the general call for proposals.
Q: I want to submit something to SIOP that is currently under review at a journal, is that a problem?
A: It can be submitted as long as it has not yet been: (a) accepted for publication in a journal; (b) accepted for publication in a book; (c) presented at another conference or (d) under review for presentation at another conference.
Q: Are posters in interactive poster sessions also considered for the student Flanagan Award?
A: Yes. Posters in these sessions are not treated differently in the review process than posters in regular sessions.
Q: I prefer not to present papers in the morning, can I make a special request?
A: No, special requests are reserved only for critical needs that our members have. With over 1,000 participants in the SIOP program, we just don’t have the ability to juggle specific time preferences.
Q: Does the program committee select a few proposals to publicize or do they simply provide the media with a document of all the press paragraphs?
A: We provide the media with a document of all the press paragraphs.
Q: Where is the practice forum submission type?
A: This type of submission now falls under symposium/forum. A symposium/forum is a multipresenter session. This session type welcomes all submissions that in the past were submitted to: (a) symposium; (b) practice forum; (c) academic-practitioner collaborative forum; (d) education, teaching, and learning forum; and (e) theoretical advancement. Any multipresenter session proposing research, practice, theory, and teaching-oriented content should be submitted here.
Q: I am preparing a submission for the SIOP conference that does not appear to fit neatly into one of the available formats. In reviewing the submission guidelines, the Panel Discussion seems to be the most appropriate. However, I am envisioning each participant giving a brief case study that illustrates the type of work that they do. Does the Panel Discussion format sound appropriate and if not, what format do you recommend? How receptive do you feel SIOP will be to this type of submission?
A: The Panel Discussion sounds like an appropriate format for your proposal if you or the Chairperson is planning to ask questions of the panel and moderate the discussion. If the participants are presenting research results or practice-based information centered on a common theme, the Symposium/Forum format may also be applicable. Make sure you allot time for audience interaction and describe exactly how you will get the audience involved in your proposal. The session sounds like one that would be of interest to SIOP members, but the reviewers are the ultimate judge of this.
Q: I see in the call that SIOP is now encouraging shorter sessions, rather than the 110 minute sessions. Does that mean that 110 minute sessions have been discontinued?
A: You are correct that we are encouraging shorter sessions. The 110 minute sessions have been discontinued and we are allowing only 50- or 80-minute sessions.
Q: How do I contact individuals with similar interests in order to put together a symposium/forum? Does SIOP have such collaborative forums available for organizing such submissions?
A: Although SIOP does not provide this type of service, there are several strategies that you can follow to identify colleagues with similar interests. One strategy is to reach out to potential collaborators via discussion lists and/or your colleagues who publish in your specialty area. Another strategy might be to review past conference programs on the SIOP Web site www.siop.org and locate previous presenters with your interests through the online membership directory.
Q: I don’t see a content area that matches my proposal, what do I do?
A: We recognize that this happens at times. Just choose the one that is most related. The program committee will make every attempt to assign the proposal to reviewers with expertise in the appropriate field.
If your question has still not been answered, please contact the Program Chair, Eden King, at firstname.lastname@example.org.
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