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Conference Committee Goals

2008-2009
 
Julie Olson-Buchanan
June 2008

Goals Report
 
Committee Members:
John Cornwell (Chair, Site Selection),
Robin Cohen (Workshops Chair-in-Training)
Joerg Dietz (Volunteer Co-Chair)
Eric Heggestad (Chair, Conference Evaluation)
Kurt Kraiger (Incoming President)
Gary Latham (President)
Larissa Linton (Placement)
David Nershi (Executive Director)
S. Douglas Pugh (Volunteer Co-Chair)
Tracey Rizzuto (Chair, Local Arrangements)
John Scott (Program Chair)
Lois Tetrick (Past-President)
Suzanne Tsacoumis (Chair, Workshops)
Sara Weiner (Program Chair-in-Training).
 
Conference Chair:
            Julie Olson-Buchanan
 
SIOP Vision: To be recognized as the premier professional group committed to advancing the science and practice of the psychology of work.
SIOP Goals: SIOP will become the…
1. Visible and trusted authority on work-related psychology. This includes:
  • Heightened awareness within lay, business, scientific, and government communities of the role and value of I-O psychology in improving productivity and well-being in the workplace.
  • Greater outreach to the broader field of psychology and related disciplines and organizations (including organizations outside the United States), policy makers, the public, and the media.
 
2. Advocate and champion of I-O psychology to policy makers. This includes:

  • Increased efforts to obtain federal funding for I-O research.
  • Increased efforts to monitor and influence policy and legislation affecting human behavior at work.
  • Heightened awareness among top managers in business about the value of I-O psychology and I-O professionals.
 
3. Organization of choice of I-O professionals. This includes:
 
  • Increased enjoyment and satisfaction of members.
  • More members in all categories, including regular, Student, International, Affiliate, and Associate Members.
  • Higher annual retention rate.
  • Increased support for SIOP members in their efforts to study, apply, and teach the principles, findings, and methods of I-O psychology.
 
4. Model of integrated scientist–practitioner effectiveness that values research, practice, and education equally and seeks higher standards in all three areas. 
 
  • Increased collaboration and dialogue between academics and practitioners where science informs practice and practice informs science.
  • Increased collaboration and exchange of ideas with non-North American I-O professionals.
  • Decreased perception of fissure between academics and practitioners.
  • Clear and rigorous means of evaluating the quality of graduate training programs.
  • Clear and rigorous standards for practice.
 
Conference Committee Strategic Planning Goals
 
Strategic Planning Goals:
  1. Present the world’s best conference on workplace psychology by featuring cutting edge work in science, practice, and education.
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). Additionally, Goal 1 (Visible and trusted authority on work-related psychology), and Goal 4 (Model of integrated scientist-practitioner effectiveness).
 
A.     Develop appropriate feedback measures (post-conference survey and on-site mechanisms) for identifying success factors and areas for improvement related to the conference experience.
 
Progress has been made on this goal in several respects:
1) At the 2008 conference (San Francisco) we introduced an on-site reaction survey. This survey was distributed at the closing plenary session. The open-ended responses were recorded and distributed to key planners from the 2008 conference and the 2009 conference. 
2) Eric Heggestad graciously agreed to serve as the first Conference Evaluation Chair. In this capacity he is spearheading a more comprehensive approach to conference evaluation.
3) The feedback from the on-site survey was used to develop a more comprehensive post-conference survey. Initially there were some technological difficulties in getting the survey completed for distribution. However, the survey has been conducted (543 respondents, 15% response rate) and Eric is preparing a summary for our next meeting.  
 
B.      Successfully manage and actively promote needed modifications to the 3 full-day conference format
Both the on-site survey and post-conference survey will be used to continue to examine further modifications. In particular, responses to the post-conference survey will be used to address the question about whether to modify the all conference reception schedule.
C.    Feature innovative sessions that are relevant, forward looking, and cutting-edge.
The Program Chair, John Scott, and Program-Chair-in-Training, Sara Weiner, along with their committees, have created several cutting-edge additions to the 2009 conference. The President’s (Gary Latham) Thursday Theme Track will focus on “I-O Psychologists as the Vanguard of Evidence-Based Management.” SHRM President Laurence (Lon) G.O’Neil will present an address on Thursday as part of the theme track. The Saturday Theme Track will focus on Corporate Social Responsibility (CSR) and features Ingar Skaug, Group CEO Wilh. Wilhelmsen ASA and Chairman of Board of Center for Creative Leadership. In addition, several related volunteer/non-profit activities will be conducted in conjunction with the CSR theme including an off-site pre-conference volunteer effort to remodel a local school library (underwritten by Target) and an on-site effort to collect books, clothing, and food for Makeitright.org.
 
In addition to the Theme Tracks, the Program Chair has secured two outstanding invited speakers: Peter Gollwitzer (NYU) and APA President James Bray.
 
Finally, Steve Kerr (Goldman Sachs, Inc.) is the closing keynote speaker for the conference. We expect this will be a very big draw and will further motivate conference attendees to stay at the conference Saturday evening.


 
2.      Continue to develop and refine innovations to make the 2009 Conference a great member experience.
 
SIOP Strategic Planning Goal: Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). 
 
A.     Explore new uses of technology and other innovations to enhance member satisfaction with the conference.
Technology. We are exploring the use of a pre-conference networking system which would allow attendees to network electronically before the conference as well as at the conference. This could facilitate more member inclusion.
 
Other Innovations. Given the success of last year’s closing reception, we decided to expand it further this year. We have booked the top New Orleans band (The Bucktown Allstars) for the closing reception. In addition we plan to have New Orleans food tasting at the reception. We believe members will enjoy this opportunity to celebrate with one another at the end of the conference and this will further enhance member satisfaction.
 
B.     Examine New Orleans location to facilitate logistics for members
 
The Conference Committee met in New Orleans on June 7th to examine the facilities. Overall we were very pleased with the physical layout of the meeting rooms and the appearance of the facilities. There appear to be several potential areas for congregating including a large lobby (with a bar) on the ground level. The planned registration level is right by the exhibit hall which should help to further increase traffic in the exhibits. The Sheraton New Orleans has a number of additional features such as wide screen electronic bulletin boards located throughout the meeting room area. Our next meeting is scheduled for February 6th, 2009 where we will continue to examine the location and modify plans accordingly.
 
 
C.    Continue to focus on our constituents
 
A post-conference survey was developed and sent to conference attendees. At our February meeting we will be using this survey to help us better understand what our constituents desire in the conference experience.
 
D.    Enhance opportunities for networking and feelings of inclusiveness for all members.
 
As noted above, we are exploring the use of a pre-conference networking system which would allow attendees to network electronically before the conference as well as at the conference. 
 
Also, we are considering facilitating more networking by providing a meeting point at evening receptions for individuals who are interested in joining others for dinner.
 
 
3.      Maintain communication and outreach with membership regarding issues such as:
  •  Changes in program/scheduling
  • Member communications about Conference planning decisions and Conference goals
  • Conference activities and events
  • Outreach to all members, e.g., international members, minority members
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). 
 
A joint TIP article outlining the major plans for the 2009 Conference was co-written by the Program Chair and Conference Chair for the October issue of TIP. Separate, lengthier articles were written for the January issue. In addition, we have budgeted for theme track flyers and postcards as well as color “cheat sheets” for the program.
 
  1. Examine possible ways to enhance the 2009’s return on expenses to SIOP. This may include:
  •  Some increases in registration fees, although any increase is likely to be minor.
  • Developing opportunities for sponsors to reach our members while being responsive to member concerns about the commercialization of the Society and Conference.
Given our lower than targeted ROE last year and the increase in costs overall, we decided to increase registration fees for the 2009 conference. We are exploring several new sponsorship opportunities including sponsored coffee breaks, special receptions (e.g., CEMA, LGBT, International), as well as a possible plenary sponsorship.
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (via the responsible financial management of SIOP). 
 
  1. Sign contract for 2014 conference site (and possibly 2015).
This goal has been met (and exceeded). An RFP was sent out in May, with responses due by June 28th. SIOP received over 60 proposals from our RFP distributed last May. John Cornwell, Chair of Site Selection visited 15 cities and dozens of hotels and convention centers over the summer and this fall. Dave Nershi is familiar with the three properties that he and John are recommending. Contracts have been signed for 2014 (Honolulu), 2015 (Philadelphia), and 2016 (Anaheim). Below is additional information provided by John Cornwell.
 
 
2014 - Honolulu, May 14-17, Hilton Hawai'ian Village and 
Convention Center
 
 
The Hilton Hawai'ian Village is a self-contained resort on the western edge of Waikiki Beach in Honolulu. The Contract would permit us to hold our Wednesday workshops and committee meetings at the resort and use  the Convention Center for the sessions Thursday through Saturday. As the Board was informed in September the sessions would start early (7AM) and end early (1PM). Shuttle service from resort to Convention Center will be available and paid for by the Convention Center (though it is a 10-15 minute walk). All evening receptions will be at the resort. The state is providing the Convention Center at no charge. The Hilton is providing excellent room pricing and has met our requested concessions. The conference will  occur the week after Mother's Day in May 2014 such that most   universities will have concluded their graduation ceremonies.  Attendees can bring their families and make this a special conference/ vacation time. The CC also has special efforts to market our  conference to the Asian Rim and to assist us and our exhibitors in making the shipment of supplies/exhibits as easy and cost effective as possible.
 
2015 - Philadelphia, April 22-25, Philadelphia Marriott Downtown
 
The Philadelphia Marriott Downtown will be able to house the entire 
meeting space and provide sleeping block of 1200 rooms on peak night. The upscale Marriott Courtyard Downtown (across the street) will provide an additional 300 sleeping rooms. We have a guarantee that the rate will not exceed $239 single/double at the Marriott or $225 at the Courtyard and a clause that a review of the city market conditions one year prior may result in a lower rate if the economy doesn't recover sufficiently. This is a new clause that SIOP has added to the contracts given the economic downturn.
 
2016 - Anaheim, April 13-16, Hilton Anaheim and Convention 
Center
 
The Hilton Anaheim will be able to host us for all sleeping rooms and 
for all Wednesday events (i.e., workshops/consortia/committee meetings). The 
Thursday to Saturday sessions will be in the Anaheim Convention Center which is across a courtyard from the side entrance to the Hilton (not even a 
street to cross). This will be our first REAL convention center  experience (not counting Hawaii which is special) and will be an  excellent one. Flights into Orange Cty airport are numerous and the  airport is very close. The Hilton is giving us even more concessions than we had asked.
 
Because we will use Hilton for two years (2014 & 2016) (and we will 
have used Hilton properties 6 times in 9 years over 2008-2016) we are 
getting additional rebates off the master bill and special concessions. All three contracts have very fair attrition and cancellation clauses and permit us to control all space for 24 hrs to permit our affiliate groups to use the space at no additional charge.  All three venues have room for us to expand if we need more meeting 
space and have overflow hotels nearby at a variety of price points if more sleeping rooms are needed.