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Report on Sunset Review for the Electronic Communications Committee

Date:    March 24, 2009
To:       SIOP Executive Committee
From:   Donald Truxillo
Re:       Report on Sunset Review for the Electronic Communications Committee
 
A sunset review of the Electronic Communications Committee was conducted by contacting the present (Ted Hayes) and past (Steve Ashworth) chairs of the committee. Because this is a relatively new committee, there was no chair prior to Steve Ashworth.
 
Hayes and Ashworth provided answers to the series of sunset review questions presented in the SIOP Administrative Manual. Their responses are provided below. Based on their responses, and especially given the important ongoing activities of this committee, I recommend the continuation of this committee.  
 
1.      What are the routine tasks and obligations of the committee?
 
Hayes: Our original mandate was to be SIOP‘s “electronic newsletter.” We are now launching a “microsite” for SIOP that will combine a blog, RSS, FTP, newsletter, & other features. We also coordinate with other communications cluster committees (e.g., visibility) to monitor web-based info about SIOP & I/O.
 
Ashworth: Design and monitor the content of the SIOP website. Develop and contribute to content of the SIOP newsletter. Identify new ways of effectively communicating with SIOP members.
 
 
2.      How well have these been handled?
 
Hayes: We’ve just begun the microsite. Coordination among committees has been moderately successful & could be improved, though to be fair in part the lack of coordination was due to a third party (Wiley) gumming up the works.
 

Ashworth: Some better than others. The new version of the website has gotten good

reviews, in my opinion. I also believe the newsletter is an effective medium for conveying up-to-date news.
 

 
3. What are the regular and recurring expenses of the committee?
 
Hayes: We project approx. $20/month for blog platform expenses.
 
Ashworth: None, really.
 
 
4. What special projects have been assigned or assumed?
 
Hayes: See #1. Also we plan to coordinate with Kurt Kraiger to outline & streamline our communications more strategically.
 
Ashworth: When I was on the committee, both the re-design of the website and the
development of the newsletter were assumed projects.
 
5. What are the noteworthy successes or failures?
 
Hayes:

Success: about to launch microsite.
Failure: difficulties coordinating with Visibility re: Wikipedia (though again Wiley has contributed to this problem).
 
Ashworth: I think the newsletter was a success.
 
 
6. Should the committee continue to exist?
 
Hayes: Yes.
 

Ashworth: Absolutely.
 

 
7. What is needed to make the committee more effective?
 
Hayes: People with some creativity.  
 

Ashworth: Ironically, better communication with committee members. This committee requires dedicated "working" committee members, not passive members. Many of the members were interested in contributing ideas, but not action.
 

 
8. How is the committee relevant to addressing one or more of the strategic issues facing the Society?
 
Hayes: We help organize and streamline our communications more strategically. For example, what goes in TIP, what goes on the website, what goes on the microsite, what goes in a journal, etc. 

Ashworth: Communication with members is essential to EVERY strategic issue.

 

 

 
9. Are committee materials (e.g., Administrative Manual) complete and up-to-date?
 
Hayes: We have met our recent deadlines to keep Lois, Gary, Dave, etc. informed.

 

Ashworth: I don't know. [as past chair.]
 

 

·        DT: It may be that the activities of this committee are fluid enough that there are no formal, written procedures. However, given the routine tasks described above (#1), it may be worthwhile to examine this issue further.