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Conference Committee Goals and Progress Report Form 2007-2008

 

Douglas Pugh

January 15, 2008

Goals Report
 
Committee Members:
           
            Jeff McHenry, Past President
            Lois Tetrick, SIOP President
Steven Rogelberg, Program Chair
            John Cornwell, Site Selection
            Suzanne Tsacoumis, Workshops
            Mindy Bergman & Larissa Linton, Placement
            Edie Goldberg, Local Arrangements
            Dave Nershi, Executive Director
            Doug Pugh, Conference Chair
 
SIOP Vision: To be recognized as the premier professional group committed to advancing the science and practice of the psychology of work.
SIOP Goals: SIOP will become the…
1. Visible and trusted authority on work-related psychology. This includes:
  • Heightened awareness within lay, business, scientific, and government communities of the role and value of I-O psychology in improving productivity and well-being in the workplace.
  • Greater outreach to the broader field of psychology and related disciplines and organizations (including organizations outside the United States), policy makers, the public, and the media.
2. Advocate and champion of I-O psychology to policy makers. This includes:
  • Increased efforts to obtain federal funding for I-O research.
  • Increased efforts to monitor and influence policy and legislation affecting human behavior at work.
  • Heightened awareness among top managers in business about the value of I-O psychology and I-O professionals. 
3. Organization of choice of I-O professionals. This includes:
 
  • Increased enjoyment and satisfaction of members.
  • More members in all categories, including regular, Student, International, Affiliate, and Associate Members.
  • Higher annual retention rate.
  • Increased support for SIOP members in their efforts to study, apply, and teach the principles, findings, and methods of I-O psychology.  
4. Model of integrated scientist–practitioner effectiveness that values research, practice, and education equally and seeks higher standards in all three areas. 
  • Increased collaboration and dialogue between academics and practitioners where science informs practice and practice informs science.
  • Increased collaboration and exchange of ideas with non-North American I-O professionals.
  • Decreased perception of fissure between academics and practitioners.
·Clear and rigorous means of evaluating the quality of graduate training programs.
·        Clear and rigorous standards for practice.
 
Conference Committee Strategic Planning Goals
 
Strategic Planning Goals: (Original Goals are in italics, updates below each goal)
 
  1. Present the world’s best conference on workplace psychology by featuring cutting edge work in science, practice, and education.
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). Additionally, Goal 1 (Visible and trusted authority on work-related psychology), and Goal 4 (Model of integrated scientist-practitioner effectiveness—see, for example, keynote speaker information below).
 
A.     Successfully manage and actively promote the transition to a 3-full-day conference in 2008
Status:
·        Largely done. Program changes are largely being orchestrated by Steven Rogelberg, Program Chair. See SIOP Advance Task Force document for full details on changes in program structure. Changes are being communicated via multiple media: emails, call for proposals, TIP articles, and the newly introduced electronic newsletter.
·        Conference will close with a second plenary address to bring all members together, followed by a reception. We expect this to be an exciting closing for members, and also desire to end with an attractive event to decrease the tendency to leave early. A wine-related theme is being explored for closing session. Plenary speaker currently has not been confirmed; this is in progress. 
 
 
B.      Feature innovative sessions that are relevant, forward looking, and cutting-edge.
            Status:
·        Suzanne Tsacoumis’s workshop committee has developed a terrific lineup of 15 workshops. Workshop attendance will be watched closely this year in light of schedule changes: we do not know how moving to Wednesday may impact attendance. 
·        As part of new program format, there will be mini-themes consisting of back-to-back sessions on both Thursday and Saturday. Thursday’s theme focuses on the topic of occupational health, Saturday’s theme is the state of I/O education.
·        There will be a closing plenary session with an address from a high profile speaker. Speaker selection is in progress.
 
2.      Continue to develop and refine innovations to make the 2007 Conference a great member experience.
 
SIOP Strategic Planning Goal: Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). 
 
A.     Explore new uses of technology and other innovations to enhance member satisfaction with the conference.
Status:
·        As in previous years, all conference sessions will continue to be recorded and offered on SIOP website via streaming audio. Conference attendees can access for free, non-attendees can pay for access to all sessions or on a per-session fee. Presidential address will be available via video streaming. Unclear yet whether closing session will be available by video.
·        Currently discussing feasibility of some type of “electronic” poster session where papers would be available on-line before the interactive poster sessions. In progress. May not be implemented this year.
·        Proposed opportunities for enhanced, technology driven social networking opportunities will not be explored this year.
 

B.      Examine San Francisco location to facilitate logistics for members

Status:
·        Prior report detailed June 2007 meeting where we investigated this issue. Conference committee will be meeting again to finalize hotel planning, on February 16, 2008.
Other issues: San Francisco local arrangements
·        A post-conference, wine country tour is being offered on Sunday following the conference. This is a new event.
·        SIOPen golf tournament is back. Ron Landis is coordinating.
·        Fun Run is arranged. Paul Sackett and Kevin Williams are coordinating.
 

C.     Other Conference Innovations

Status:
The following initiatives are currently being explored by the conference committee
·        We will be using more student volunteers, and fewer paid contract workers, at registration and placement. We believe this will produce a better member experience (student volunteers more intrinsically motivated than temp help) and cost SIOP the same or perhaps less than hiring outside workers. Status: In progress.

·        We are exploring the possibility of doing some type of on-site data collection to better track session attendance. We currently have no data on what our members are actually doing at the conference. Status: This initiative will be introduced at the conference. As a preliminary first step we will track attendance at sessions, using student volunteers.

D.     Continue to Focus on our Constituents

Status:
The conference committee is, by necessity, heavily focused on our constituents. We note, however, the following issues:
·        Conference survey. Survey was conducted by Questar, and report on the survey will be available at the January 2008 executive committee meeting.
·        A post-conference survey will also be conducted immediately following the conference in 2008. In conjunction with this, a data-collection sub-committee will be formed to evaluate our data collection efforts surrounding the conference. This committee also will need to coordinate with the newly formed Institutional Research Committee. This item will be discussed at the February conference committee meeting.
·        Consortia on Wednesday (new faculty, doctoral student, masters student) will be better coordinated, possibly sharing meals and breakout rooms. Status: done.
 
E.     Enhance opportunities for networking and feelings of inclusiveness for all members.
Status:
·        We will continue to promote the newcomer, International, CEMA, and LGBT receptions
·        Discussing possibility of interactive poster papers being available before conference on website (see above)
·        Reviewers will again be recognized by a symbol on their badges
 
3.      Maintain communication and outreach with membership regarding issues such as:
·        Changes in program/scheduling
·        Member communications about Conference planning decisions and Conference goals
·        Conference activities and events
·        Outreach to all members, e.g., international members, minority members
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). 
 
Status:
We have and will continue to keep members updated through TIP articles and, when necessary, emails (as approved by the president)
 
  1. Ensure that the 2007 Conference provides a 65-75% return on expenses to SIOP. This may include:
·        Some increases in registration fees, although any increase is likely to be minor.
·        Developing opportunities for sponsors to reach our members while being responsive to member concerns about the commercialization of the Society and Conference.
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (via the responsible financial management of SIOP). 
 
Status:
In the Fall of 2007 the EC approved the conference budget with a ROE of 49%. This budget was developed by the conference chair, in consultation with Linda Lentz and Ken Pearlman. This estimated ROE is lower than our intended target of 65-75%, and lower than our realized return of 58% for the 2007 conference. The lower return on expenses results from a combination of continued high expenses, primarily in food/beverage and labor, with reduced attendance compared to New York. In a nutshell: our expenses will be almost the same as New York, but we’re expecting fewer attendees, and we are raising registration fees only modestly. To put these numbers in context, our estimated expenses have increased 54% since our 2006 conference in Dallas, while we have seen only an 8% increase in estimated income. Registration fees have increased only modestly, up 8% from Dallas for members/early registration (from $130 to $140), and up 30% since 2004 (Chicago), where the fee was $100 for members.
 
Future conference chairs, the Executive Director, and the EC will need to decide if these lower ROE figures are acceptable moving forward, or, if significant increases in fees are warranted. Note also that the two years in the extremely expensive cities of New York and San Francisco may be an anomaly, and our conferences over the next few years may return expenses to levels more in line with historical averages.
 
Sponsors. The AO continues to develop creative sponsorship opportunities that help the conference financially, help our sponsors reach our members, and are sensitive to member concerns about commercialization. New this year, we have sponsors for both the Fun Run, and the SIOPen golf tournament. The Executive Director is also currently in negotiations with a sponsor for the cyber café. Each of these sponsorships opportunities is new, and represents a source of income that is helpful in offsetting our climbing expenses.
 
  1. Sign contract for 2013 conference site and issue RFP for 2014. 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals
 
Status:  A contract has been signed with the Houston Hilton for 2013. An RFP for 2014 and possibly 2015 will be issued on March 15, 2008. The site selection committee (Dave Nershi, John Cornwell) decided to delay releasing the RFP in order to put more up to date registration figures for the 2008 conference into the RFP document.