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Conference Committee Goals 2007-2008

 

Douglas Pugh
August 22, 2007

Goals Report
 
Committee Members:
           
            Jeff McHenry, Past President
            Lois Tetrick, SIOP President
Steven Rogelberg, Program Chair
            John Cornwell, Site Selection
            Suzanne Tsacoumis, Workshops
            Mindy Bergman & Larissa Linton, Placement
            Edie Goldberg, Local Arrangements
            Dave Nershi, Executive Director
            Doug Pugh, Conference Chair
 
SIOP Vision: To be recognized as the premier professional group committed to advancing the science and practice of the psychology of work.
SIOP Goals: SIOP will become the…
1. Visible and trusted authority on work-related psychology. This includes:
  • Heightened awareness within lay, business, scientific, and government communities of the role and value of I-O psychology in improving productivity and well-being in the workplace.
  • Greater outreach to the broader field of psychology and related disciplines and organizations (including organizations outside the United States), policy makers, the public, and the media.
 
2. Advocate and champion of I-O psychology to policy makers. This includes:
  • Increased efforts to obtain federal funding for I-O research.
  • Increased efforts to monitor and influence policy and legislation affecting human behavior at work.
  • Heightened awareness among top managers in business about the value of I-O psychology and I-O professionals. 
3. Organization of choice of I-O professionals. This includes:
 
  • Increased enjoyment and satisfaction of members.
  • More members in all categories, including regular, Student, International, Affiliate, and Associate Members.
  • Higher annual retention rate.
  • Increased support for SIOP members in their efforts to study, apply, and teach the principles, findings, and methods of I-O psychology.
 
4. Model of integrated scientist–practitioner effectiveness that values research, practice, and education equally and seeks higher standards in all three areas. 
  • Increased collaboration and dialogue between academics and practitioners where science informs practice and practice informs science.
  • Increased collaboration and exchange of ideas with non-North American I-O professionals.
  • Decreased perception of fissure between academics and practitioners.
  • Clear and rigorous means of evaluating the quality of graduate training programs.
  • Clear and rigorous standards for practice.
 
Conference Committee Strategic Planning Goals
 
Strategic Planning Goals: (Conference committee goals are in italics, action items are in bullet points below each goal)
 
  1. Present the world’s best conference on workplace psychology by featuring cutting edge work in science, practice, and education. 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). Additionally, Goal 1 (Visible and trusted authority on work-related psychology), and Goal 4 (Model of integrated scientist-practitioner effectiveness—see, for example, keynote speaker information below).
 
A.     Successfully manage and actively promote the transition to a 3-full-day conference in 2008
Status:
  • In progress. Program changes are largely being orchestrated by Steven Rogelberg, Program Chair. See SIOP Advance Task Force document for full details on changes in program structure. Changes are being communicated via multiple media: emails, call for proposals, TIP articles, etc.
  • Conference will close with a second plenary address to bring all members together, followed by a reception. We expect this to be an exciting closing for members, and also desire to end with an attractive event to decrease the tendency to leave early. A wine-related theme is being explored for closing session. 
B.      Feature innovative sessions that are relevant, forward looking, and cutting-edge.
            Status:
  • Suzanne Tsacoumis’s workshop committee is developing a terrific lineup of 15 workshops. Workshop attendance will be watched closely this year in light of schedule changes: we do not know how moving to Wednesday may impact attendance. Changes in attendance also have to be interpreted in light of conference’s west coast location, which can pose travel challenges for east coast members.
  • As part of new program format, there will be mini-themes consisting of back-to-back sessions on both Thursday and Saturday. Thursday’s theme focuses on the topic of occupational health, Saturday’s theme is the state of I-O education.
  • There will be a closing plenary session with an address from a high profile speaker. Speaker selection is in progress.
 
2.      Continue to develop and refine innovations to make the 2007 Conference a great member experience.
 
SIOP Strategic Planning Goal: Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). 
 
A.     Explore new uses of technology and other innovations to enhance member satisfaction with the conference.
Status:
  • All conference sessions will continue to be recorded and offered on SIOP website via streaming audio. Conference attendees can access for free, non-attendees can pay for access to all sessions or on a per-session fee. Service provided by Blue Sky. Presidential address will be available via video streaming. Unclear yet whether closing session will be available by video.
  • Currently discussing feasibility of some type of “electronic” poster session where papers would be available on-line before the interactive poster sessions. Uncertain if this will be implemented this year.
  • Currently exploring enhanced opportunities for social networking activities.
 
B.      Examine San Francisco location to facilitate logistics for members
Status:
The conference planning committee met on June 9, 2007 at the Hilton San Francisco. The Hilton San Francisco has the following advantages and disadvantages.
Advantages:
  • Excellent location in center of San Francisco. Easy access to dining, shopping, entertainment.
  • Sufficient meeting space, particularly given change to 3-day format.
  • Hotel amenities are average to above-average.
Disadvantages
  • Hotel flow is awkward in some areas. Considerable signage will be needed to orient members.
  • Union Square level of hotel is undesirable due to small rooms and cramped foyers. We are trying to move programming away from this level to the extent possible.
  • Hotel rooms are again somewhat expensive. Two years of high priced cities may wear on members.
  • Hotel food and beverage is again expensive, similar to New York. 
Other issues: San Francisco local arrangements
  • Edie Goldberg (local arrangements) and Dave Nershi have arranged for a wine country tour on Sunday. This is a post-conference activity, designed to provide an options for members who will stay an extra day or two in San Francisco.
  • SIOPen: Ron Landis is coordinating the SIOPen golf tournament. Ron has found a course and a contract has been signed.
  • Fun Run: Paul Sackett is coordinating.
 
C.     Other Conference Innovations
Status:
The following initiatives are currently being explored by the conference committee
  • We will be using more student volunteers, and fewer paid contract workers, at registration and placement. We believe this will produce a better member experience (student volunteers more intrinsically motivated than temp help) and cost SIOP the same or perhaps less than hiring outside workers.
  • We are exploring the possibility of doing some type of on-site data collection to better track session attendance. We currently have no data on what our members are actually doing at the conference.

D.     Continue to Focus on our Constituents
Status:
The conference committee is, by necessity, heavily focused on our constituents. We note, however, the following issues:
  • Conference survey. At the request of the Executive Committee, a conference survey has been conducted to evaluate satisfaction with our 2007 conference in New York. The data collection portion of the survey has been completed. A report is being prepared by Questar and will be available for the winter Executive Committee meeting. Note that this item will contribute to goal #3 under the “membership” topic of the SIOP strategic plan developed at the April 2006 EC meeting: Meaningful and actionable trend metrics.
  • A post-conference survey will also be conducted immediately following the conference in 2008. In conjunction with this, a data-collection sub-committee will be formed to evaluate our data collection efforts surrounding the conference. This committee also will need to coordinate with the newly formed Institutional Research Committee. This item has yet to be started.
  • Consortia on Wednesday (new faculty, doctoral student, masters student) will be better coordinated, possibly sharing meals and breakout rooms. This coordination is logistically necessary given limited meeting room space. 
E.     Enhance opportunities for networking and feelings of inclusiveness for all members.
Status:
  • We will continue to promote the newcomer, International, CEMA, and LGBT receptions
  • Discussing possibility of interactive poster papers being available before conference on website (see above)
  • Reviewers will again be recognized by a symbol on their badges
 
3.      Maintain communication and outreach with membership regarding issues such as:
  • Changes in program/scheduling
  • Member communications about Conference planning decisions and Conference goals
  • Conference activities and events
  • Outreach to all members, e.g., international members, minority members
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (through effects on member satisfaction and retention). 
 
Status:
We have and will continue to keep members updated through TIP articles and, when necessary, emails (as approved by the president)
 
  1. Ensure that the 2007 Conference provides a 65-75% return on expenses to SIOP. This may include:
  • Some increases in registration fees, although any increase is likely to be minor.
  • Developing opportunities for sponsors to reach our members while being responsive to member concerns about the commercialization of the Society and Conference.
 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals (via the responsible financial management of SIOP). 
 
Status:
The development of the 2008 conference budget is in-progress.  The 65-75% ROE is the same target as we set in New York. Our actual New York ROE was 58%, coming in a bit below our goal. The lower than desired return was due to largely to very high food and beverage costs in New York. To provide some perspective: our total costs for breaks, receptions, and other conference-related food and beverage in New York was $269,987. That is more than double the cost of food and beverage in Dallas (2006) and well above our previous high of $131,000 in Chicago (2004). Fortunately, strong registration numbers helped to continue to make the conference financially successful. Our net income was approximately $299,000, comfortably exceeding the $283,000 target on the approved 2006-2007 budget.
 
In sum, we will continue to target a 65-75% return on expenses for the SIOP conference. We note, however, that the move to a 3-day conference brings with it some uncertainty as to both our expenses, and our registration numbers. Linda, Dave, and I will watch expenses carefully to insure that the conference continues to be financially successful.
 
  1. Sign contract for 2013 conference site and issue RFP for 2014. 
SIOP Strategic Planning Goal: Primarily, Goal 3, Organization of Choice of I-O Professionals
 
Status: John Cornwell (site selection), Donald Truxillo (site-selection) and David Nershi have all visited the Houston Hilton and are impressed with the facilities. We will be signing a contract with the Houston Hilton for 2013. A new RFP will be issued in late summer for properties for 2014, and possibly 2015 if a hotel chain puts together an attractive 2-year package