Request For Proposals: Surveys for SIOP July 2003

SIOP has always thrived due to the dedication and volunteerism of its members. In the past, several capable SIOP members have donated their time and energy to administer surveys to SIOP members for several purposes. The Executive Committee thanks them for their efforts on behalf of the entire SIOP membership. To keep costs down for SIOP members, we want to continue to use volunteers to administer surveys for SIOP.

To insure that everyone who wants to volunteer has a fair chance to do so, the SIOP Executive Committee is now issuing this Request For Proposals (RFP) for any firms, agencies, or individuals who would like to volunteer their services gratis to process SIOP surveys for a period not to exceed 2 years.

Description of Work

The majority of the work involved revolves around the following SIOP surveys that are conducted electronically:

Exit Survey (on-going)Membership Committee
Member Survey (every other year)Professional Practice Committee
Conference Evaluation (once a year)Conference Committee
Salary Survey (once every 3 years)Professional Practice Committee

Other surveys that might arise during the 2-year period will also be included subject to willingness of the selected firm, agency, or individual.

Why Preference for One Firm, Agency, or Individual to Do It All?

Allows comparisons across data sets for trending that has never been available before
Reduction in redundancy across surveys to the membership
Ensures consistency in approach and look
More systematic data collection, processing, and archiving

Non-Negotiable

SIOP retains sole ownership of total and complete rights to all datasets generated
Copies of data, layout, and other items needed for data archiving will be available for all projects done on behalf of SIOP
SIOPs logo will be consistently portrayed across various surveys and formatting across surveys will remain as consistent as possible.
SIOP Workshop Evaluations for the Continuing Education & Workshop Committee will not be part of this initiative.

Advertising

SIOP acknowledges the need to recognize the major contribution that this work will have for the Society both financially and in terms of brand management. Consistent with past practice, the firm, agency, or individuals name and logo will be displayed on surveys conducted in a manner consistent with the overall goals of the Society and as described in question 16 below. Acknowledgment will also be provided in the SIOP conference brochure and Web site.

Request for Information

Approach
Responses to this RFP are due no later than August 30, 2003. Requests should be submitted to Karen B. Paul (kbpaul1@mmm.com).

Questions may be addressed to Michael T. Brannick at (813) 974-0478 (mbrannic@luna.cas.usf.edu) or Karen B. Paul at (651) 733-9925 any time prior to submission deadline.

Responses will be evaluated in terms of completeness of response, following directions of request, flexibility, capabilities, and quality.

Selection Process
Responses to this RFP will be evaluated by a panel of reviewers (comprised of each of the SIOP committee chairs sponsoring the surveys and members of the Communication Task Force). Subsequent clarification on specific line items may be requested. The proposal best meeting the needs of SIOP will be selected.

Confidentiality of Process
All information provided in response to this RFP will be treated as confidential and only shared with the selection committee.

Specific Information Needed
Please provide the following information in the order outlined below by August 30, 2003:

Q-1) Please state the name of your firm and briefly describe the history and primary nature of your business. Include a brief description of the size and location(s) of your operations.
Q-2) Would your preference be to volunteer to process one, two, three, four, or more of SIOPs surveys?
Q-3) Please describe your in-house technological capabilitiesspecifically your experience with Web-based surveys.
Q-4) Do you have any limitations on the number of people taking the survey or number of questions that can be supported with your technology?
Q-5) Please describe briefly any stress-test for online surveys that you have conducted or the largest number of respondents to a single survey you have experience with conducting on the Web.
Q-6) What specific steps do you take to ensure data integrity and quality data reports?
Q-7) What steps do you take to maintain data security and confidentiality?
Q-8) If you are selected for this work briefly describe how you would prefer to receive specifications for each survey (e.g., work with each SIOP committee separately, work with one liaison) and set timelines to accomplish the work.
Q-9) Describe how you would prefer potential conflicts in timelines on a project to be resolved.
Q-10) Are there any limitations to the number of subgroups or reports generated that you would like to place on any given survey?
Q-11) When conducting online surveys how many reminder messages (if any) would you support?
Q-12) Can you support open-ended questions with your technology? Would you provide transcription of comments as part of this service?
Q-13) Could you provide or would you prefer to pass on providing content coding on any open-ended questions?
Q-14) Is there anything else you believe we should take into consideration in this proposal or advice you would provide to us?
Q-15) Please describe briefly why you would like to provide such a generous donation of your time and talents.
Q-16) Please provide as Attachment A your preferred report format for this work.
Q-17) Please provide as Attachment B how you would prefer your firms name and/or logo be displayed on any surveys or data reports.

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