SIOP Annual Conference Partners: Answers to FAQs

The Exhibit Hall-Only badge is complimentary (free) and provides access to the exhibit hall during set-up on Wednesday, and tear-down on Friday, as well as when the exhibit hall is closed to attendees (before 8:00 AM and after 5:00 p.m.). The Exhibit Hall-Only badge does not allow the individual to attend the educational sessions, receptions, or conference meals and They must have an attendee badge to participate in those events.

Individuals attending the conference who will also be working in your booth during the times when the exhibit hall is open do not need to be identified as an exhibitor…unless they want to scan attendee badges while in the booth.

Only individuals with Exhibit Hall-Only badges or an Exhibitor icon on their badge can scan attendee badges. See #17 & #18 on scanning badges.

Before April 1, 2026, please email Susan Rogers (srogers@siop.org) with the list of names (and their emails, in case additional communication with them is needed) of individuals who will be working exclusively in the your booth and need Exhibit Hall-Only badge as well as those who are registered to attend but need to have the Exhibitor icon added to their badge so that they can scan attendee badges when they work in your booth during regular Exhibit Hall hours.

14. Complimentary Full-Conference Registration Per Booth

• Each booth comes with one complimentary, full-conference registration to attend the 2026 SIOP Annual Conference. This is in addition to the Partner-Level benefits!
• Please send that individual’s name and email address directly to Susan Rogers (srogers@siop.org) by April 1, 2026 (or sooner). Additional attendees will be required to pay for their attendee registration.

15. Graphic Design (Onsite Guide Ads & Sponsored Signage)

• If your graphic designer has any questions about how the size and format of your sponsored signage, please have them contact Chris Shatto, Head of the Print Team at Paramount Convention Services, at chris@paramountcs.com.
• Submit your artwork to graphics@siop.org for approval before or on March 18, 2026.
• SIOP will review the artwork to ensure that it meets specifications and will submit it to Paramount Convention Services for production. You will be given one opportunity to approve the proof before printing.

16. Partner Showcases & Tech Demos

• On or before March 18, 2026, send to Susan Rogers (srogers@siop.org) the following information on your presentation:
  • Presentation Type (Partner Showcase or Tech Demo)
  • Presentation Title
  • Brief Description (100-150 words-what will attendees learn about and be able to do after attending?)
  • Speakers—Name, Job Title, Organization
  • Speaker Headshots

17. Pre-Reg & Attendee Lists

• Exhibitors will receive a list of U.S. pre-registrants on March 11, 2026 (7 weeks prior to event), excluding individuals who opted-out on the registration form.
• Exhibitors will receive a list of U.S. attendees on May 11, 2026 (9 days post-event), excluding individuals who opted out on the registration form.
• No non-U.S. individuals are included on the list. It is U.S. addresses only.
• The lists ONLY will include name, job title, organization, address, city, state, and zip. Additional information, like member status, may be added at SIOP’s discretion.
• No telephone or email addresses are included on the lists.
• Approximately one-third of attendees opt out of receiving information from partners when they register (but you can scan their badge during the conference, and you can reach out to all attendees during the conference using the Whova app).

18. Whova App

• Whova is a conference platform that is available online and as a mobile phone app.
• Approximately two weeks from the event (April 15), SIOP will give you access to the Whova conference app to set up your virtual booth.
• The exhibitor’s main contact will be sent a unique link to the set-up the virtual booth.
• Susan Rogers will add the booth staff names to each virtual booth.
• Whova provides information online, called the Whova Exhibitor Guide, for how to set up your virtual booth plus recommendations for how to use the app to market your in-person and virtual booth.
• As attendees join the app (during the days prior to the event when the app is published), you may do searches and reach out to attendees to invite them to your in-person booth. Don’t forget to include a compelling reason why they should stop by your booth during the conference.
• The Whova app is searchable by job title and organization. Note that not all attendees share their job title or employer in their personal Whova profile.
• You may post questions or comments in the Community section of the conference app.

19. Badge Scanning

• Download the Whova app on your mobile device. It can be used as a badge scanner. Only individuals identified in the Whova system as an Exhibitor, can access the functionality to scan badges.
• When you scan a badge, the information is recorded in your personal Whova profile, which can be downloaded as an Excel spreadsheet after the event.

20.  Exhibitor Parking

• If you plan to drive in and park, visit MCNNO’s Getting Here page for details and maps about parking at or near the convention center.

21. Warning of Unsolicited Vendors:

• SIOP does not contract with housing or mailing list vendors. Organizations contacted by such firms are encouraged not to conduct business with them and are asked to forward all such inquiries to srogers@siop.org.