Conference Exhibiting

2024 SIOP Annual Conference logo

Conference Exhibiting

The 2024 Exhibit Hall will be located in the Riverside Center of the Hyatt Regency Chicago’s East Tower.

NEW this year: the Opening Reception will be held in the Exhibit Hall from 8-9:30 PM on Wednesday, April 17, 2023.

Time to Prepare for #SIOP24

Conference Time Zone: Central

 

Riverside Exhibit Hall

The site of the 2024 exhibit hall will be the Riverside Center on the lowest level of the East Tower of the Hyatt Regency Chicago. The hall is carpeted with indoor-outdoor grade carpet with a variety of pastel stripes. Booth space will be located in between the numerous columns. Back and side drapes will be black.

 

Exhibit Hall Schedule


Tuesday, April 16, 2024 Set-Up: Noon to 4 PM CST Exhibit Hall Set-Up of Large Booths Only
Wednesday, April 17, 2024 Set-Up: 8 AM to 2 PM CST Exhibit Hall Set-Up of 10 x 10 Booths. Booth Set-Up Must Be Complete by 2:00 PM!
Wednesday, April 17, 2024 Closed: 2 to 7:45 PM CST Exhibit Hall Closed for Reception Set-Up
Wednesday, April 17, 2024

 

Open: 8 to 9:30 PM CST Exhibit Hall Open During the Welcome Reception
Thursday, April 18, 2024 Open: 8 to 6 PM CST The conference sessions will pause from 11:30 AM to 1 PM for a lunch break.
Friday, April 19, 2024 Open: 8 to 5 PM CST The conference sessions will pause from 11:30 AM to 1 PM for a lunch break.
Friday, April 19, 2024 Closed: 5 to 7 PM CST Exhibit Hall Tear Down

 

Booth Sizes & Pricing


Booth Type

Description

Fee

Exclusive XL Exhibit Booth One 20’ deep by 30’ wide booth $23,250
Elite XL Exhibit Booth One 20’ deep by 20’ wide booth $15,500
Triple Exhibit Booth One 10’ deep by 30’ wide booth $10,585
Double Exhibit Booth One 10’ deep by 20’ wide booth $6,990
Premium-Location Exhibit Booth One 10’ deep by 10’ wide booth in a higher traffic location within the exhibit hall $3,495

Standard Exhibit Booth 

One 10’ deep by 10’ wide booth in the exhibit hall $2,495
Virtual Booth Only   $1,495

 

Each exhibit booth purchase includes:

  • pipe & drape (black)
  • one (1) draped table (white top, black skirt)
  • two (2) chairs
  • one (1) wastebasket
  • one (1) ID sign

 

Set-up is on Tuesday, April 16, from Noon to 4:00 PM for 10 x 20 and 20 x 20 booths, and from 8 AM to 2 PM on Wednesday, April 17, for booths requiring minimum set-up. The exhibiting organization agrees to have an organizational representative in the booth space on April 16 & 17 to direct the building of their booth even if the organization has hired a third-party to build it.

Move out is on Friday, April 19, from 5:00—7:00 PM. Exhibitors agree not tear down their booth prior to 5:00 PM on Friday.

Low Ceiling Alert: The exhibit hall has a 12’ ceiling; therefore, overhead hanging signage above the booth space is prohibited at the 2024 annual conference. The Hyatt Regency states that you may modify your booth space to include a central display up to 10’ tall. For 2024 only, no element of your booth may be taller than 10 feet.

Carpet: The Exhibit Hall is carpeted (see photo above) but you may purchase padding and carpeting to lay on top of the existing carpeting for comfort and branding.

Electrical: If needed, you must purchase electrical separately through the GES Online Exhibitor Manual, which will be published in 2024. Electrical in your booth is not mandatory.

Exhibitor Registrations: SIOP can provide up to four (4) exhibitor hall-only registration badges per 10 x 10 booth space purchased. Note that “Exhibit Hall Only” registrations do not include the educational sessions, breaks, meals, or receptions.

Wi-Fi: Wi-Fi in the Exhibit Hall will be shared bandwidth among exhibitors and attendees. If you need high reliability and speed for product demonstrations or other purposes, we recommend that you purchase a dedicated Internet line for your booth through the GES Online Exhibitor Manual.

 

Booth Selection & Ordering Process:


  1. Booths (as well as conference advertising and sponsorships) will be ordered through Susan Rogers via email at srogers@siop.org.
  2. Indicate up to three preferred locations by booth number in the email in case your first choice is no longer available.
  3. No booths are immediately assigned. SIOP reviews all booth preferences and takes into consideration the date the order was placed, the level of partnership support, and prior partnership history when making booth-assignment decisions. Attempts will be made to honor requests for preferred booth locations, but it may not be possible.
  4. Although we share our planned location for features such as main entrances, coffee breaks areas, the SIOP Commons, and the poster sessions, it is possible these locations could change due to state and local legal requirements, venue requirements, and/or fire and safety restrictions or to meet adjustments to conference plans.
  5. GES is the General Services Contractor of this show. Details on ordering for your booth furniture, electrical, internet, carpeting, etc., and shipping will be available in the GES Online Exhibitor Manual, which will be available in 2024. However, if you need immediate information for budgeting or planning, please contact Susan Rogers with your questions.

Questions? Contact Susan K. Rogers, CAE, SIOP Business Development Manager, at srogers@siop.org