2022 SIOP Annual Conference

 

Volunteers

Volunteers Needed for the SIOP Annual Conference

 

Welcome:   

Thank you for interest in being a volunteer for the upcoming SIOP Annual Conference. As the Volunteer Coordinator, I will be your contact for questions you may have in regards to what volunteering for this year's conference will look like. Volunteers play a vital role in assisting fellow attendees to navigate their way around the conference. Also, this is a unique opportunity since you are able to network with attendees in addition to being nominally compensated for your time. 

Volunteers will be needed beginning Wednesday, April 27th through Saturday morning, April 30th. Each volunteer will be assigned a total of four (4) hours, spread over one (1) or two (2) time slots. Upon completion, you will receive a $60.00 prepaid cash card for your time. The various types of positons are listed below.

Riza Leak (yazir10@gmail.com), Volunteer Coordinator, organizes the volunteers and will contact each selected volunteer prior to the Conference regarding their assignment.

Student Affiliates selected to volunteer should check-in with Riza before their shift at the Hospitality Desk. This does NOT apply to Conference Career Center, Open Plenary, Receptions, or Fun Run. After volunteers have completed their 4 hours, they can visit the Hospitality Desk area to collect their gift card. A student volunteer will be able to hand them out on Thursday, Friday, and Saturday from 11:00am - 12:00pm and Friday from 4:00pm - 5:00pm.

 

Volunteer Role Descriptions

Card Distribution

Volunteers for the SIOP Annual Conference are compensated with prepaid cash cards. The Card Distribution Volunteer will assist the Volunteer Coordinator in handing out the cards during designated times and days. It is imperative that the volunteer be able to verify that the volunteer receiving the card has served their 4-hour shift prior to being issued the card, as well as that good track be kept of those who have received and those who are still owed cards.

This volunteer role involves standing, sitting, and talking. Accommodations can be made. There are no specific dress requirements. Work directly with the Volunteer Coordinator to determine reporting and full duties of assignment.
 

Conference Career Center (CCC)

The Conference Career Center (CCC) is offered at the SIOP Annual Conference to provide registered job seekers and employers the opportunity to meet for in-person interviews. Also, computers will be available for individuals to upload resumes, check job postings, etc. A helpful FAQ can be found here.

Volunteers assist the Career Services Committee in checking in CCC users, facilitating the meet-up of scheduled interviewers/interviewees, and monitoring the use of the computers to report any technical issues when they arise.

This volunteer role involves standing, sitting, and talking. Accommodations can be made. Dress is business casual. Report directly to the Conference Career Center located in the Sheraton Hotel, Metropolitan Ballroom B.

Friday Seminars

There are five Friday Seminars at the SIOP Annual Conference, which are 3-hour educational sessions requiring additional preregistration and fee. Each Friday Seminar offers continuing education credit to psychologists and HR professionals. Friday Seminar details can be found at on our Friday Seminars page.

These volunteers will sit or stand at a table outside the session room and ask those who enter the room if they are seeking continuing education credit. They will encourage those who do need credit to sign the attendance form and will remind them to return to the desk to sign out after the session. When the volunteer’s shift ends, they should secure the attendance sheets inside the room and give them to the Friday Seminar Coordinator, Jennifer Kim, who can then give the sheets back to the next volunteer who arrives for the end of the seminar to administer the sign-out process. If the session has ended, the volunteer should take the completed sheets to the Registration Desk.

The Friday Seminar volunteers may work shifts that bridge the end of one seminar and the start of the next seminar. It is recommended that the volunteer email the coordinator(s) pre-event of the seminars at which they will be volunteering to introduce themselves (names on our Friday Seminar page)

This volunteer role involves standing, sitting, and talking. Accommodations can be made. Dress is business casual. Report to the Hospitality Desk in the Convention Center Atrium Lobby for assignment and materials.

Fun Run

The 30th Annual Frank Landy 5K Fun Run will take place in the area surrounding Lake Union in Seattle on Friday morning from 6:30-8:30. All participants will take a short bus ride to the site so timeliness at 6:30 am is important!

Volunteers for the Fun Run will assist as needed, under the direction of Liberty Munson, SIOP Race Coordinator. It is recommended that volunteers reach out to Liberty pre-event to introduce themselves and inquire on further details.

This volunteer role involves standing, walking, and talking. Accommodations can be made. Dress is comfortable for the outdoors given the day’s weather forecast and in consideration of the physical nature of the event. Report in the morning to the front of the Convention Center (location to be determined), unless otherwise directed by the Race Coordinator.

Hospitality Desk / Whova Help

The Hospitality Desk is where attendees are welcome to ask for assistance with anything they may need to know about the Conference. It will be located near Registration in the Convention Center Atrium Lobby. At the Desk, particular groups of attendees may request to house additional registrant materials, like badge ribbon selection or signup sheets. Volunteers may also be called upon to assist attendees with the Whova Conference app on their devices, so some familiarity with that would be helpful.

Please review the description below for Registration volunteers, as many of the same duties and details apply. Dress is business casual. Most volunteers must report to the Hospitality Desk to check in before their shift to confirm their assigned role and pick up additional materials, if needed.

Information Signs

SIOP Conference volunteers are a source of information. It will be particularly important when events are happening in both the conference hotel and the Convention Center, which both have multiple levels Volunteers will be strategically placed around and between both locations to offer information to attendees. The volunteers do not need to know the ins and outs of the hotel or convention center but will keep a conference map and schedule with them to assist with questions.

The SIOP Administrative Office will prepare a “cheat sheet” for this volunteer role to give further guidance (PDF entitled “Registration and Hospitality Desk Volunteer Cheat Sheet”). Information Signs volunteers should familiarize themselves with the layout of the event venue and the conference materials such as the, On Site Guide, and the Whova app to be prepared for their role.

This volunteer role involves standing, sitting, and talking. Accommodations can be made.  Dress is business casual. Report to the Hospitality Desk in the Convention Center Atrium Lobby for assignment and materials.

Opening Plenary

The Opening Plenary on Wednesday, April 27, 5-6 pm., is the first session of the SIOP Annual Conference and needs to go off without a hitch to ensure a positive start to the event. Volunteers for the Opening Plenary session will assist by demarcating reserved seating for SIOP VIPs, escorting Fellows, and counting attendees. They will also greet attendees as they arrive and provide general assistance to attendees and SIOP staff as needed.

This volunteer role involves standing, walking, talking, and some lifting. Accommodations can be made. Dress is business casual. Report directly to the Opening Plenary in the Sheraton Hotel, Grand Ballroom A-C.

Receptions

The SIOP Annual Conference offers multiple networking/socializing opportunities for attendees. There is one reception that a volunteer will assist with this year:  the Foundation Reception (Thursday 4:30pm - 7:00pm). A single volunteer will be assigned specific duties upon arrival. This may include helping to set-up the reception, greeting attendees, handing out information, and providing general assistance to attendees and SIOP staff as needed.

The Receptions volunteer role involves standing, walking, talking, and some lifting. Accommodations can be made. Dress is business casual. Report directly to the Fellows Reception in the Sheraton Hotel Grand Ballroom A.a

Registration

SIOP Registration volunteers often provide the first onsite impression of the SIOP Annual Conference for a conference registrant and, as such, professionalism, friendliness, and helpfulness are of utmost importance. A Registration volunteer welcomes attendees and assists with distribution of registration lanyards, and the On Site Guide. Volunteers may be asked to restock registrant materials or assist with other related duties.

Registration volunteers also frequently field questions from attendees pertaining to dates, times, and locations of conference events and other meeting logistics. There are conference information notebooks at the volunteers’ disposal to provide answers, and there will always be a SIOP Administrative Office staff member on hand at Registration or nearby in the event that a volunteer cannot find the answer to a question they have been asked.

The SIOP Administrative Office will prepare a “cheat sheet” for this volunteer role to give further guidance (PDF entitled “Registration and Hospitality Desk Volunteer Cheat Sheet”).  Registration volunteers should familiarize themselves with the layout of the event venue and the conference materials such as the online searchable program, On Site Guide, and Whova app to be prepared for their role.

This volunteer role involves standing, sitting, talking, and some lifting. Accommodations can be made. Dress is business casual. Report to the Hospitality Desk in the Convention Center Atrium Lobby.

Thought Leadership and Demo Room

The Demo Room will feature 60-minute, partner-paid presentations called Thought-Leadership Showcases and Tech Demonstrations on Thursday and Friday, from 8:00 AM to 5:00 PM.  The Demo Room is located in the Convention Center in Room 604. Partners will have a table in the back of the room to place marketing materials and business cards. They are allowed to collect business cards or scan the badges of individuals in the room. Student volunteers will assist with technical issues and clear off the back table after a speaker has left to prepare the table for the next speaker. A schedule of speakers and presentations will be provided.

This volunteer role involves standing, sitting, talking, and some light lifting. Accommodations can be made. Dress is business casual. Report to the Hospitality Desk in the Convention Center Atrium Lobby.

Simulcast Rooms

These rooms in the Convention Center (Ballroom 6B and 6C) will feature two full days of simulcast conference presentations on Thursday and Friday from 8:00 AM to 5:00 PM. Student volunteers will assist with quickly ushering out attendees from one session to the next, monitoring the door to inform latecomers that the session is being livestreamed and recorded, urging attendees to remain quiet, asking the presenters if they have a Q&A and being the mic runner so audience questions are captured on audio, alerting SIOP staff if there are any issues, and doing light clean up between sessions (removing empty coffee cups and trash, etc.). A schedule of speakers and presentations will be provided.

This volunteer role involves standing, sitting, and talking. Accommodations can be made. Dress is business casual. Report to the Hospitality Desk in the Convention Center Atrium Lobby.

Room Counter

Student volunteers will be deployed to several conference session rooms to count the number of session attendees. The purpose of this task is to help collect data that will provide insight for conference and program decisions in the future. Volunteers will need to move quickly, yet be unobtrusive within each session room, in order to get all rooms counted.

This volunteer role involves standing, walking, counting, and talking. Accommodations can be made. Dress is business casual. Volunteers should check-in at the Hospitality Desk in the Convention Center Atrium Lobby to get room assignments before the beginning of each shift and return the data to Riza at the conclusion of their shift.

 

 

Feel free to contact Riza Y. Leak via email if you have additional questions or concerns in regards to volunteering.