Partner Agreement

1. Partnership Order Placement

SIOP conference partnerships are competitive. Each organization has agreed to support the SIOP Annual Conference through participation in the partnership opportunities selected (advertising, booth space, sponsorship, or any combination thereof) once they have received their invoice.

 

2. Full Use of Partner-Level Benefits

Partner levels (platinum, gold, silver, and bronze) are assigned based upon total purchases for the annual conference. See the Partner Benefits page for details. Each partner level receives a list of valuable benefits. To ensure receipt of all the benefits assigned to the partner level, SIOP highly recommends ordering as soon as possible. Benefits begin upon receipt of the invoice.

 

3. Payment Policy

All partnership orders must be paid in full within 30 days of receipt of the invoice. Your order may be subject to cancellation if your invoice is not paid within 30 days of receipt. If you order after March 2, 2026, then your invoice must be paid by April 1, 2026. Orders after April 1, 2026, must be paid by credit card immediately.

 

4. Cancellations

The benefits of a partner’s participation begin immediately upon invoicing.

• Partnership fees for opportunities already in use are non-refundable—e.g., ads printed in the 2026 SIOP Annual Conference Onsite Guide (PDF) or sponsored items with partner logo and/or messaging that already have been created. Web ads and sponsor logos will be prorated.
• Cancelled booth space is not refundable unless and until the exhibit space has been re-sold. In the unlikely event that an organization needs to cancel, the partner should contact Susan Rogers at srogers@siop.org.
• No refunds for cancellation after April 1, 2026.

 

5. Advertising, Graphics & Logo Deadlines

Partners selecting opportunities that include production of branded graphics (e.g., ads, banners, poster boards, & clings) must provide artwork files to SIOP by March 18, 2026. Send artwork files to graphics@siop.org on or before March 18, 2026. Partners not providing graphics by this deadline will be responsible for the late fees charged to SIOP by the graphics vendor.

 

6. Changes in Partnership Opportunities

All SIOP partnerships are subject to change due to unexpected variations in state and local laws, venue requirements, or availability. SIOP reserves the right to reject any partnership order for any reason.

 

7. Auxiliary Events

Any partner who wants to hold their own event (e.g., a reception) in the convention center and/or the Hilton New Orleans Riverside must complete a SIOP Auxiliary Event form. Please contact Laura Palmer to begin the process of securing space at laura.palmer@conferencedirect.com. The deadline to submit an Auxiliary Event form is April 17, 2026.

 

8. Booth Configuration

The standard booth size is 10 x 10’. You may purchase two or more side-by-side standard booth spaces for additional visibility. Each booth (regardless of size) comes with a 6’ x 30” draped table, two standard chairs, and a wastebasket plus an organizational name sign for the back drape. Each booth (regardless of size) also comes with one complimentary full-conference registration to attend the annual conference.

 

9. Booth Staffing

Each booth should plan to have two to four booth staff per 10 x 10 space. Identify your booth staff to Susan Rogers at srogers@siop.org on or before April 1, 2026.

• Exhibit Hall-Only Badge: Staff involved in booth set-up, tear-down, or who need access to the exhibit hall when it is closed to the regular conference attendees, must have either (1) an “exhibit hall-only” type badge or (2) an attendee badge with an exhibitor logo on it. This type of badge does NOT include access to educational programming, SIOP-organized receptions, conference meals or breaks.
• Attendee Badge: If an attendee wishes to work in the booth during regular exhibit hall hours, then they can use their regular attendee badge to access the exhibit hall.
• SIOP-issued conference badges must be worn and displayed at all times by booth staff, and they must agree to abide by all conference attendee rules including but not limited to the SIOP Anti-Harassment Policy.
• Exhibit booths must remain fully intact and staffed during all Exhibit Hall hours.

 

10. Booth Carpeting/Flooring

Because Hall B has a cement floor, booth carpeting or flooring is mandatory at the 2026 annual conference. Purchase flooring, carpeting and/or carpet padding for your booth through the Paramount Convention Services Online Exhibitor Services Kit or ship it in advance with your other booth materials.

 

11. General Service Contractor/Show Decorator

Paramount Convention Services (PCS) is the 2026 SIOP Annual Conference general service contractor/show decorator. Labor and equipment will be provided per the rates and terms that PCS will outline in their online exhibitor services kit. SIOP assumes no liability or responsibility whatsoever related to the performance or nonperformance of Paramount.

 

12. Exhibitor Services

Electrical, dedicated internet access, and booth catering services are provided by the Exhibitor Services team at the Ernest N. Morial Convention Center. Visit MCNNO Exhibitor Services at https://mccno.com/exhibitors/services

• For electrical services, contact exhibit_services@mccno.com or call (504) 582-3036.
• For dedicated internet, contact technology@mccno.com or call (504) 582-3095.
• For booth catering, contact lindsey.marriott@sodexo.com or call (504) 670-7254.

 

13. Exhibit Hall Wi-Fi

Complimentary Wi-Fi will be available in the exhibit hall on Thursday and Friday. The Wi-Fi will be shared bandwidth among exhibitors and attendees throughout the hall. If you need high reliability and speed for product demonstrations or other purposes, we recommend that you purchase a dedicated internet line for your booth rather than relying on the shared Wi-Fi access.

 

14. Booth Catering

Outside food or beverages in their booth is prohibited except for the personal consumption of booth staff. All food and beverages served to attendees from the booth must be ordered from the convention center’s catering department (Sodexo Live). By law, alcoholic beverages may only be served by Sodexo catering staff. Contact Linsey Marriott, Exhibit Catering Sales, at (504) 670-7254 or linsey.marriott@sodexo.com.

 

15. Exhibit Hall Features

Locations indicated on the Exhibit Hall floor plan for features including the main entrances, food and beverage breaks, the SIOP Commons, and poster sessions are subject to change due to show management decisions, venue requirements, and fire and safety restrictions.

 

16. Booth Location Assignment

When placing an order, exhibitors must indicate their top three preferred locations. No booths are immediately assigned. SIOP reviews booth-space preferences and considers the date the order was placed, level of partnership for the calendar year, and prior partnership history when making assignment decisions. SIOP reserves the right to alter the booth space locations at any time if deemed in the best interest of the event.

 

17. Exhibit Hall Move-In and Move-Out

Set-up begins on Wednesday, April 29, from 8:00 a.m. to 4:30 p.m. for all booths. Visit the annual conference partner website for details. The exhibiting organization agrees to have an organizational representative in the booth space to assist with set-up during the move-in hours until their booth is complete (even if the organization has hired a third party to build it). The Exhibit Hall hours on Thursday will be 8:00 a.m. to 5:00 p.m. The Exhibit Hall hours on Friday will be 8:00 a.m. to 5:00 p.m. Move out is on Friday, May 1, from 5:00—7:00 p.m. Exhibitors agree not to tear-down their booth prior to 5:00 p.m. on Friday. All booths must be packed and ready for pick up by 7:00 p.m. Central Time on Friday.

 

18. Displays & Sound

Exhibitors are asked to be considerate of neighboring booths and remain within the defined booth space, not flowing into common areas. SIOP reserves the right to have exhibitors move, rearrange, or dismantle all or part of a booth should SIOP, the hotel, or the fire marshal deem it necessary. Exhibitors will not block the line of site of other booths near or next to them. Sound must be kept at a volume not to exceed that of a normal conversation. Amplification is not permissible.

 

19. Booth Receptions/Activities

Exhibitors intending to offer receptions or similar activities in their booth must notify Susan Rogers at srogers@siop.org by April 17, 2026. All activities in the booth must be conducted during regular Exhibit Hall hours and must remain within the footprint of the exhibitor’s booth space. These activities should not obstruct the aisles or interfere with the activities of nearby booths. To hold a more extensive event that cannot be contained within the booth footprint, please see #7 regarding Auxiliary Events.

 

20. Glitter, Confetti, Balloons, Popcorn, and Other Materials

The use of glitter, confetti, sand, or simulated snow types of material as well as helium balloons are not permitted in the Exhibit Hall. Adhesive-backed decals must not be given away or utilized. Popcorn must be ordered from the convention center catering department (Sodexo). Additional cleaning charges may apply.

 

21. Age Limit

No one under the age of 18 is permitted on the loading docks, in the truck bays or in the loading dock yard. Additionally, no one under the age of 18 is permitted in the Exhibit Hall during move-in and move-out operations.

 

Questions? Contact Susan K. Rogers, CAE, SIOP Business Development Manager, at srogers@siop.org.