Exhibitor Essentials
Mile High Ballroom
The Mile High Ballroom in the Denver Convention Center will host the 2025 Exhibit Hall and Poster Sessions.
Exhibit Hall Schedule
| Date | Time | Description |
|---|---|---|
| Wednesday, April 2 | Set-Up: Noon to 4 PM MT | Exhibit Hall Set-Up of All Booths. Booth Set-Up Must Be Complete by 4:00 PM!Contact Susan Rogers at srogers@siop.org if you need more time or special assistance setting up your booth. |
| Thursday, April 3 | Open: 8 to 6 PM MT | The exhibit hall will remain open during the lunch break from 11:30 AM to 1 PM. |
| Friday, April 4 | Open: 8 to 5 PM MT | The exhibit hall will remain open during the lunch break from 11:30 AM to 1 PM. |
| Friday, April 4 | Closed: 5 to 7 PM MT | Exhibit Hall Tear Down |
Booth Sizes & Pricing
| Booth Type | Description | Fee ($ US) |
|---|---|---|
| Exclusive XL Exhibit Booth | One 20’ deep by 30’ wide booth | $23,250 |
| Elite XL Exhibit Booth | One 20’ deep by 20’ wide booth | $15,500 |
| Triple Exhibit Booth | One 10’ deep by 30’ wide booth | $10,485 |
| Double Exhibit Booth | One 10’ deep by 20’ wide booth | $6,990 |
| Premium-Location Exhibit Booth | One 10’ deep by 10’ wide booth in a higher traffic location within the exhibit hall | $3,495 |
| Standard Exhibit Booth | One 10’ deep by 10’ wide booth in the exhibit hall | $2,495 |
| Virtual Booth Only | Whova Booth | $1,495 |
Each exhibit booth purchase includes:
- pipe & drape (black)
- one (1) draped table (white top, black skirt)
- two (2) chairs
- one (1) wastebasket
- one (1) ID sign
-
one (1) complimentary full-conference registration
(includes educational sessions, conference receptions, meals, and breaks) -
up to four (4) exhibit hall-only passes per 10 x 10 space for booth staff
(does not include admission to educational sessions, conference receptions, meals, and breaks)
Carpet: The Exhibit Hall is carpeted. However, you can purchase carpeting and padding for your booth for branding purposes.
Electrical: If needed, you must purchase electrical separately through the Paramount Convention Services Online Exhibitor Manual, which will be published in early 2025. Electrical in your booth is not mandatory.
Exhibitor Registrations: SIOP recommends up to four (4) exhibitor hall-only registration badges per 10 x 10 booth space purchased. Note that “Exhibit Hall Only” registrations do not include the educational sessions, breaks, meals, or receptions.
Wi-Fi: Wi-Fi in the Exhibit Hall will be shared bandwidth among exhibitors and attendees. If you need high reliability and speed for product demonstrations or other purposes, we recommend that you purchase a dedicated Internet line for your booth through the Paramount Convention Services Online Exhibitor Manual.
Exhibitor Booth Services Menu: Sodexo Live! Colorado is the Convention Center’s exclusive caterer. Their booth menu includes coffee, popcorn, hot pretzels, and ice cream. You can also order boxed lunches for your booth team. Bar service also is available for in-booth gatherings.
Booth Selection & Ordering Process:
READ THIS: SIOP is transferring from one operating system/database (called an Association Management System) to another in November-December 2024. Therefore, “sales” for 2025 ads, booths, and sponsored items prior to January 1, 2025, are reservations and can be changed.
Partners will be invoiced in early January 2025.
Sales will be final once an invoice is issued. Invoices must be paid within 30 days of receipt. If an invoice is not paid by March 5, 2025, it may be subject to cancellation.
Booths (as well as conference advertising and sponsorships) will be ordered through Susan Rogers via email at srogers@siop.org.
- Indicate up to three preferred locations by booth number in the email in case your first choice is no longer available.
- Booths are not immediately assigned. SIOP reviews all booth preferences and considers the date the order was placed, the level of partnership support, and prior partnership history when making booth-assignment decisions. Attempts will be made to honor requests for preferred booth locations, but it may not be possible.
- Although we share our planned location for features in the exhibit hall, such as main entrances, coffee breaks areas, the SIOP Commons, and the poster sessions, it is possible these locations could change due to state and local legal requirements, venue requirements, and/or fire and safety restrictions or to meet adjustments to conference plans.
Paramount Convention Services is the General Services Contractor of this show. Details on ordering your booth furniture, electrical, internet, carpeting, etc., and shipping will be available in the Paramount Convention Services Online Exhibitor Manual, which will be available in early 2025.
