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2018 Conference Partner Frequently Asked Questions

What exhibiting, sponsorship, and advertising opportunities are available?

Thanks for your interest in supporting SIOP! A full list of our offerings can be found in our Partnership Prospectus.

What is the deadline for exhibit, sponsorship, and advertising orders?

The deadline for guaranteed partnership benefits, including program advertising and artwork, is January 10, 2018.

Does SIOP contract with external housing organizations to assist exhibitors in making hotel reservations?

No, we do not. SIOP frequently experiences this problem, as do other associations and tradeshows, wherein unauthorized companies reach out to our sponsors purporting to assist with hotel booking. We advise you not to provide such companies with your financial or other information. For more about this type of scam, please see this web story from another conference that has been targeted. Using unauthorized "housing pirates" often results in unexpected booking charges and the lack of ability to change your reservation. If you need to book hotel rooms for the SIOP Annual Conference, please visit our hotel page. We apologize that our partners are exposed to this situation. If you receive such messages please forward them to tvanneman@siop.org and we will send a cease and desist notification.

How do I register my booth staff?

Conference registration will be open by January. The primary contact person for each exhibiting organization will be informed of the process by which organizations can access their registration allotments once available. Please contact Tracy Vanneman, Partnerships and Programs Manager, at tvanneman@siop.org or 419-353-0032 with any questions regarding complimentary registrations for partnering organizations.

What are the exhibit hall hours and set-up/tear-down times?

Please visit the Exhibitor Schedule for complete details.

How do I order internet for my booth? Is furniture rental available?

SIOP contracts with GES, an exposition services company, to handle exhibitor amenities such as set up, tear down, technology needs, furniture rentals, and more. Some services are handled by GES and some are handled by the conference hotel. Regardless of the service, information can be found in the Exhibitor Manual.

Do you sell attendee mailing lists to exhibitors/sponsors?

Yes, SIOP provides mailing list rentals of our event registrants (postal mailing lists only - no emails) via our Quote Request page. Exhibitors and sponsors do not usually purchase the list until late February or March, as the list quantity needs time to build up after registration opens. Please beware of other organizations purporting to have our conference attendee list available for sale. This is another scam that plagues conference exhibitors like the housing pirates mentioned previously. Only SIOP maintains the SIOP conference registrant list. Please do not give your business to other list vendors that may reach out to you with this offer.

Do you offer lead retrieval services in the exhibit hall?

Yes! We offer a complimentary lead retrieval opportunity within Whova, our conference app.

Can our organization host a reception during the conference?

Organizations do not need to be event sponsors or exhibitors to host a reception at the SIOP Annual Conference, although approval must be sought from SIOP for use of reserved meeting space (email jhughes@siop.org for information). SIOP exhibitors interested in hosting a reception in their booth should abide by the rules outlined in the Partnership Agreement.

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