2013 Conference Rules for Submission
Who may submit a proposal?
Any Fellow, Member, Associate, International Affiliate, Retired member, or Student Affiliate of SIOP.
Who may serve as chairperson of a session?
Fellows, Members, Associates, International Affiliates, or Retired members of SIOP. Student Affiliates may co-chair a session with one of the above.
Who may participate in a session?
Fellows, Members, Associates, International Affiliates, Retired members and Student Affiliates of SIOP. Nonmembers may participate (even as first authors) if sponsored by a Fellow, Member, Associate, International Affiliate, or Retired member of the Society.
What is involved in sponsoring a nonmember?
In order to fulfill the sponsor requirements for a nonmember, the member must:
- provide the nonmember with all information about registration and hotel arrangements.
- inform the nonmember about financial requirements/arrangements for the conference.
- inform the nonmember that the SIOP conference is a noncommercial meeting where people share ideas regarding the science and practice of I-O psychology.
- upload the paper for submission.
No other tasks (e.g., notifying the SIOP office; completing separate forms) are required in order to sponsor a nonmember. Presenters who are not SIOP members must pay the nonmember registration fee. There is no discount for presenters.
In how many proposals may an individual participate?
An individual may be a presenter or chair in NO MORE THAN THREE program submissions. The purpose of this rule is to help with program scheduling and to diversify the program. This limitation will be observed at the time of submission. It is the responsibility of the individual submitting the session to ensure that individuals have not agreed to be a presenter in more than three proposed sessions. For this purpose, being a presenter is defined as:
- First author presentation of a paper in a Poster Session
- First author presentation of a paper in a Symposium/Forum (if you are also the session chair or co-chair of the same session this only counts as one presentation)
- Presenter/panelist in a Roundtable/Conversation Hour, Panel Discussion, Debate, or Master Tutorial
- Participation as a discussant or moderator
- Session chair or co-chair (if you are also the first author of a paper in the same Symposium/Forum this only counts as one presentation)
- Invited speaking engagements (e.g., invited speaker for the Theme Track) do NOT count towards the “rule of 3.”
How should authorship order be determined?
In accordance with standards described in the APA Publication Manual, authorship should be aligned with the degree of scientific contribution to the submission. First authors are presumed to be both the primary contributor AND the conference presenter.
The deadline (Wednesday, September 12th at 5:00pm EDT) is programmed into the system. Once the deadline is passed, you may not access the system to submit a paper or edit one currently in the system.
Submitter vs. Presenter
When indicating authors, be sure to include yourself. Just being the submitter does not automatically include you in the presenter list.
By submitting a proposal, you are indicating your personal commitment to deliver the presentation at the 2013 SIOP conference should it be accepted. Prior to submission, please consider any potential travel or funding constraints that would prevent you from delivering your presentation should it be accepted. All presenters must pay their own travel expenses and the conference registration fee, even if they only plan to attend their own session(s). Presenters who are not SIOP members must pay the nonmember registration fee.
You are also indicating that you have the legal right to present and distribute the material in your proposal. Please note that there can be NO SUBSTITUTIONS of presenters or papers after submission. This rule includes authors who may have left the institution from which the proposal was originally submitted. The possibility for such occurrences should be discussed among authors prior to submission.
It is the responsibility of the submitter to share this information with all session participants prior to submission.
Scheduling of sessions
Individuals are expected to participate at the time scheduled by the Program Committee. Please make explicit any time constraints when submitting your proposal in the section entitled, “Special Requests.” The Program Committee will consider all constraints when scheduling presentations but may not be able to accommodate all requests. Special requests will NOT reduce your likelihood of acceptance. The Program Committee may change the time frame selected for any session.
Eligibility of presentations
Except by special invitation from the Program Committee, no previously published or presented works (e.g., journal articles, book chapters, books), including any works already accepted for publication (or contracted for publication) should be submitted. A proposal should not be submitted simultaneously for review to any other international, national, regional, or state meeting. If permission must be obtained from a sponsoring organization (e.g. your employer) to allow the presentation of data or other information, such permission MUST be secured PRIOR to submission.
Submissions that exceed the word limits listed below (under Proposal Format Requirements) will NOT BE REVIEWED. Please note that the word limit includes any appendices but does not include references. Titles must be 10 words or fewer, including titles of papers within symposia. Abstracts must be 50 words or fewer.
Only papers submitted for presentation at a Poster Session will be blind reviewed. Reviews will be provided by at least three reviewers. All other proposals will also be reviewed by at least three SIOP members, but a blind-review process will not be used.
Interactive poster consideration
Authors who do not wish their posters to be considered for an interactive session should indicate this in the “Special Requests” section when the poster is submitted.
Attendance, taping, and citation
Submission of a proposal is taken as agreement to present at its scheduled time, to allow audio recording of the session if selected for the Conference DVD, and to allow individuals to cite your presented work in their future research. It is expected that accepted proposals will be presented in full and that materials from the presentation will be shared with attendees upon request, and thus submitters should ensure that they have the legal right to present the material included in the submission. Thus, it is critical that no proprietary information be included in proposals. This will facilitate open exchange of information and materials prior to and following the conference.
Notification of acceptance
The Program Committee will notify the submitter about acceptance or rejection, including reviewer comments, no later than December 31, 2012.
Presenters should be sensitive to the potential commercialization of products and/or services discussed in the context of their sessions. Presentations that focus on the commercial intent of a product or service rather than on the science and practice of I-O psychology are not permitted. If you wish to promote a particular product or service, you may want to become a sponsor of the conference and have a booth in the Exhibit Hall. Contact Dave Nershi at the SIOP Administrative Office (firstname.lastname@example.org) for more information.
Please adhere to all the submission rules so your proposal may be reviewed and, if accepted, presented at the conference.
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