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How to Submit Your Proposal

The entire submission process will continue to be strictly onlinePlease do not send any additional materials (hard copy, CD, etc.) to the Administrative Office.  Please follow the steps below to submit each proposal.

SIOP Username & Password: You will need your SIOP username and password to submit a proposal.  If you need your username and password, go to the submission login site and request that the information be e-mailed to you at the e-mail address in the SIOP database.  Contact the Administrative Office at SIOP@siop.org if you need to update your e-mail address or if you need help. 

Online Submission Availability: We expect that access to our online proposal submission site will be available when you receive this Call for Proposals.  Submitters may go back and edit their submission by entering the submission site and selecting an existing submission at any time until the deadline at which point changes will no longer be possible.  Traffic on this site is extremely heavy close to the deadline so it is possible that you will not get on the site as the deadline approaches or that your processing time will be very slow; please plan accordingly.  The site will automatically shut down at 5:00 p.m.  Eastern Daylight Time on September 11, 2013

Online Submission Elements

Please note that if your proposal is accepted, the information you provide during the online submission process is directly used to populate the program.  Be certain to enter accurate and up-to-date information.  Submitters are advised to confirm with non-submitting authors in advance that their saved profile, affiliation, and contact information in the SIOP directory are up to date.

Proposal Title
10 word title (maximum) for your proposed session

Content Areas
Placing your submission into a content area helps to ensure it is evaluated by a reviewer with specific content expertise.  The content area you choose is also used to schedule sessions to minimize overlap with sessions of similar topics occurring at the same time within the program.  These categories and groupings are identical to those from last year.  Please read through every content area to make sure you pick those with the best fit.  We recognize that this list is not exhaustive.  There is no “other” category.  Choose the “best fit.”

  1. Careers/Mentoring/Socialization/ Onboarding/Retirement
  2. Coaching/Leadership Development
  3. Consulting Practices/Ethical Issues
  4. Counterproductive Behavior/ Workplace Deviance
  5. Emotions/Emotional Labor
  6. Employee Withdrawal (e.g., absence, turnover)/Retention
  7. Global/International/Cross-Cultural Issues
  8. Groups/Teams
  9. Human Factors/Ergonomics
  10. Inclusion/Diversity (e.g., sexual orientation, race, gender)
  11. Innovation/Creativity
  12. Job Analysis/Job Design/Competency Modeling
  13. Job Attitudes/Engagement
  14. Job Performance/Citizenship Behavior
  15. Judgment/Decision Making
  16. Leadership
  17. Legal Issues/Employment Law
  18. Measurement/Statistical Techniques
  19. Motivation/Rewards/Compensation
  20. Occupational Health/Safety/Stress &Strain/Aging
  21. Organizational Culture/Climate
  22. Organizational Justice
  23. Organizational Performance/Change/ Downsizing/OD
  24. Performance Appraisal/Feedback/ Performance Management
  25. Personality
  26. Research Methodology (e.g., surveys)
  27. Staffing (e.g., recruitment, applicant reactions, selection system design, succession planning, workforce planning)
  28. Strategic HR/Utility/Changing Role of HR
  29. Teaching I-O Psychology/Student Affiliate Issues/Professional Development
  30. Testing/Assessment (e.g., selection methods; validation; predictors)
  31. Training
  32. Work and Family/Non-Work Life/ Leisure

Suggested Reviewer Profile
When entering your submission, you will indicate whether the content of your submission seems most relevant for practitioners, academics, or a mixed academic/practitioner audience.  This designation is important as it will guide the composition of the assigned reviewers to the degree possible based on the available reviewer pool; however, it will NOT impact your likelihood of acceptance.

Abstract
Abstracts for all accepted sessions will be published in the conference program.  Abstracts must be 50 words or less.

Example:
This study was conducted to clarify the meaning of computational self-awareness (mathematical discrepancy between self- and other-ratings) in multisource feedback.  Through the application of Item Response Theory (IRT), the relationship between observed and latent performance domains on a 360° assessment was compared for high versus low computationally self-aware individuals.

Press Paragraph  
When you provide clearly-written, easily-accessible overviews of your work that can be used to publicize accepted proposals to members of the media, you contribute greatly to SIOP’s ability to inform and influence broader audiences.  Please describe in no more than 100 words the session in simple, nontechnical, and compelling terms that highlight the relevance and implications of your research.  The best press paragraphs are written independently for this purpose; please do not copy the abstract for use as a press paragraph.  Clif Boutelle, SIOP Public Relations specialist, has identified several examples of well-crafted press paragraphs, and has shared his comments on their positive – and recommended to emulate – qualities.

Example:
Research on work meetings illustrates the importance of meetings in organizations.  The purpose of this symposium is to go inside workplace meetings and investigate previously understudied processes in this workplace phenomenon and connect the findings to practices around work meetings.  Specifically, the papers examine how organizational support and counterproductive behavior impacts meeting effectiveness, emotional labor in meetings, and how shared emotion in meetings promotes creative behavior.  The papers provide practical advice for managers on ways to improve meeting effectiveness.  The discussants will critically analyze the papers and provide the contrasting perspectives highlighting the science and practice of work meetings.
Clif’s Comments:
This paragraph concisely lists the purpose of the Symposium and follows with specifics as well as practical advice; it is likely to interest a reporter doing a story on meetings.

Special Requests
Please indicate any special requests (e.g., scheduling, presentation needs such as a flip chart).  Special requests can only be considered if made at the time you submit your proposal and are subject to logistical and financial viability considerations. 

Number of Authors/Participants
You must list ALL authors, including yourself if applicable, regardless of whether they will be presenting at the session or not.  The number of authors/participants that you give will be used to create the participant list and the conference program.  Please note that the list of presenters cannot be changed in the online or printed programs after the session has been accepted.

Amount of Time Requested
All Poster Sessions are 50 minutes.  All Master Tutorials are 80 minutes.  Other formats can be either 50 or 80 minutes.  We are striving for a larger proportion of 50 minute sessions; please consider this length when appropriate.  Recommended compositions for different session lengths are listed below.

50-minute session

  • Symposium/Forum with 3 presenters and 1 discussant
  • Symposium/Forum with 4 presenters and no discussant
  • Debate with 2 or 3 presenters
  • All Posters
  • All other session types except for Master Tutorials can be structured to fit a 50-minute length

80-minute session

  • Symposium/Forum with 4 presenters and 1 discussant
  • Symposium/Forum with 5 presenters and no discussant
  • Debate with 4 or more presenters
  • All Master Tutorials
  • All other session types except for Posters can be structured to fit an 80-minute length

Word Count
Please note this new requirement to calculate and provide within your submitted document the word count of your submission using the applicable guidelines in the Proposal Format Requirements & Session Types section (across all session types, word counts should not include the title, abstract, or press paragraph). For Symposium/Forum submissions, please include the total word count summing across the general summary and the individual presentation summaries (excluding references, tables, or figures). Failing to abide by the word count requirements will preclude review of the submission.

Diversity of Affiliation (relevant for Debate, Symposium/Forum, Panel Discussion, and Alternative Session Type submissions only)
Although individual presentations within a multi-presenter session may have all authors from the same institution, the overall session must contain presenters from at least two different affiliations so that sessions are not viewed as “advertisements” for products or research programs from a single company or academic program.  The program is intended to be science-based rather than commercially-oriented, to represent a diverse set of perspectives, and to be inclusive for all participants.  When submitting, you will be asked to confirm that you have conformed to this requirement and that you recognize that not doing so means your submission will not be reviewed.

Confirmation of Presentation Commitment
Before submitting, you will be asked to confirm that all presenters (e.g., first authors, panelists, discussants, chairs) have committed to present in-person should the session be accepted, and that they have considered travel logistics and expenses associated with attending the 2014 SIOP conference.  You are also asked to confirm your understanding that there can be NO SUBSTITUTIONS of presenters or papers after submission. 

Legal Right to Present Submitted Material
You will be asked to confirm that all presenters (i.e., first authors, discussants, chairs) in the proposed session have indicated that they have the legal right to present and distribute all information included in the submission (i.e., any materials included in the proposal can be presented and distributed at the conference).

Human Resources Continuing Education (CE) Credits
Submitters will have the option to have their submissions considered for HR Certification Institute recertification credits (for PHR/SPHR/GPHR certifications).  There are a handful of requirements for submission eligibility, most importantly that the program directly tie in to one or more items in the PHR/SPHR Body of Knowledge.  If your submission is a Symposium/Forum or a Master Tutorial (no other submission formats are eligible for this opportunity) and it is HR-related, please select this checkbox when prompted during the online submission process.  Participation in this opportunity will not influence any acceptance decisions.

Required Submission Document Format
At the conclusion of the submission process you will need to upload your entire submission.  The document you submit must conform to the following format in order for the SIOP software to process the submissions. 

Your file should adhere to the following requirements:

  • 1 inch margins, 12-point Times New Roman type, Word document
  • Do not use special margins or fonts, tab stops, or soft carriage returns
  • Except where indicated, do not use all capital letters.  It is very important to prepare this document exactly as stated below.

Your file should contain the following information (in order):

  1. Type of proposed session (Debate, Symposium/Forum, Poster, Alternative Session Type, etc.) typed on the first line.
  2. The word TITLE on the second line.
  3. The title of the proposed session on the third line.
  4. A blank line.
  5. The word ABSTRACT on the fifth line.
  6. The abstract on the following lines (no more than 50 words).
  7. A blank line.
  8. The words PRESS PARAGRAPH on the new line.
  9. The press paragraph on the following lines (no more than 100 words).
  10. The words WORD COUNT on the new line.
  11. The session’s numerical word count (see above for information about word count specifications by session type; across all session types, word counts should not include the title, abstract, or press paragraph) on the new line, in XXXX format and without commas or other punctuation (e.g., 1624).
  12. Several blank lines or a new page.
  13. The full text of the proposal, including tables, figures, and references as needed. 
  14. If you are submitting a Master Tutorial, curricula vitae for all presenters and 3–4 learning objectives.

Blind review for posters.  If your submission is a poster, be sure to omit names that could identify the author(s).  Also, please go to "Properties" in the file menu, click on the summary tab, and delete any identifiers.  All other submissions are NOT blind reviewed. 

Participant List
During the submission process, you will be asked to use the search function to identify all participants and their roles in your proposed session.  If you are the submitter, you must still add your name into the system as an author on the paper because you are not automatically added as such.  Before submitting, please ensure that you have the following information for each participant, including coauthors who are not presenting:
- Full name, title, and current affiliation.
- Complete mailing address, phone number, and e-mail address.
- Role in session—list chair first, then presenters with coauthors, and finally the discussant(s).

Because this information is pulled from the SIOP database, submitters are advised to ask non-submitting authors to make sure in advance that their saved profile, affiliation, and contact information in the SIOP directory are accurate.

Questions?

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