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Annual Conference  /  Call for Proposals  /  Conference Programming Formats

Conference Programming Formats

Due to the continually changing circumstances surrounding the COVID-19 pandemic and the desire to offer conference programming in more widely accessible formats, the 2023 conference will be offered in two session modalities:

In-Person 

In-Person sessions and posters will be presented April 19-22 to be enjoyed by conference attendees at the John B. Hynes Veterans Memorial Convention Center in Boston. A limited portion of this programming will also be live-streamed from Boston for virtual attendees to view.

Virtual 

Virtual sessions will be presented from April 19-22 to be enjoyed by conference attendees regardless of location. 

When you submit a proposal to the SIOP conference, you will select whether the session is intended to be presented in an In-Person or Virtual format. Submitted session format is distinct from registration. Those who register for the in-person conference will have access to all sessions, in-person or virtual, whereas those who register for the virtual conference will only have access to virtual sessions and a limited subset of in-person sessions that will be broadcast live (likely to be one or two selected rooms).

Please confer with all speakers for the proposed session to ensure that they can meet the requirements for the In-Person or Virtual sessions (see below).

 
Session Modality
 
In-Person 
Virtual 
Who Must Register and How? All Speakers must register for the in-person conference

At least one Speaker must register for the virtual conference. All other speakers can register for either the in-person or virtual conference.
When Must Final Presentation Materials Be Submitted to SIOP? By the middle of March By the middle of March
When and Where Will I present?

All in-person session types will be presented April 19-22

All virtual session types will be presented April 19-22, concurrently with in-person content
Who Must Pay for Conference Registration? SIOP is not able to pay, provide honorariums, or waive registration for speakers involved in sessions accepted through the submission process. All speakers and conference attendees are responsible for paying their own registration. SIOP is not able to pay, provide honorariums, or waive registration for speakers involved in sessions accepted through the submission process. All speakers and conference attendees are responsible for paying their own registration.

 

For accepted proposals submitted as In-Person Sessions
  •  All session speakers must register for and attend the in-person conference.
  •  All session speakers must deliver their presentation in-person.
  •  Session organizers must provide session presentation materials (e.g. slides, pdfs) to the SIOP Administrative Office by the middle of March 2023 so they can be uploaded to the Whova app. This requirement is intended to increase the accessibility of presentations for both in-person and virtual attendees.
For accepted proposals submitted as Virtual sessions
  •  All session speakers must register for the virtual or in-person conference.  At least one speaker must register for the virtual conference.
  •  All session speakers must deliver their presentation in a virtual format
    •  Virtual posters should include a pdf version of your poster/presentation. You may also include a brief complementary video. 
    • All other presentation types will be presented on April 19-22, synchronously during the conference. In addition, SIOP will provide space at the John. B Hynes Veterans Memorial Convention Center where in-person conference attendees can present as part of a virtual session. 
    • Aside from virtual posters, there will be no asynchronous-only (e.g. pre-recorded) virtual content without associated live-presented content. All non-poster sessions will be presented live, but some may be recorded for later viewing.
  •  Session organizers must provide presentation materials (e.g., slides, pdfs) to the SIOP administrative office by the middle of March 2023 so they can be uploaded to the Whova app. This is intended to increase the accessibility of presentations for all attendees, regardless of modality.

Session Modality and Conference Attendance

Individuals can submit both in-person and virtual proposals. In other words, submitting one proposal using one modality does not require all other submissions to be in the same modality (i.e., you do not have to submit all your proposals using the same modality).

 

Individuals can present in (and attend) both virtual sessions and in-person sessions if they register for the in-person conference. However, individuals who register for the virtual conference can only present (and attend) the virtual conference. Any session with a virtual presenter must be entirely virtual (even if some of the speakers are in-person).

Conference Registration

 

 

In-Person

Virtual
Can attend the In-Person Conference? YES NO
Can be a Speaker in an In-Person session? YES NO
Can attend the Virtual Conference? YES YES
Can be a Speaker in a Virtual session? YES YES

Quick Questions and Answers

 

Q: Can I submit an In-Person proposal?

A: Yes, if you are a SIOP Member, Associate, Fellow, Retired member, or Student. If you are submitting anything other than a poster, at least one Speaker must not be a Student.

 

Q: Can I submit a Virtual  proposal?

A: Yes, if you are a SIOP Member, Associate, Fellow, Retired member, or Student. If you are submitting anything other than a poster, at least one Speaker must not be a Student. 


Q: When will my session be presented?

A: All  sessions will be presented during the conference week, specifically April 20, 21, or 22, aligned with the Eastern Time Zone.
 

Q: Only one of my presenters needs to be virtual. Can the rest of us present in-person?

A: No, mixed modality presentations (i.e., hybrid presentations) are not permitted. If anyone needs to present virtually, the entire session must be submitted and presented as a Virtual  session.

 

Q: I am inviting a participant who does not normally attend SIOP to present as a speaker. Can SIOP waive this person's registration fee and/or pay them an honorarium or speaker fee?

A: No. SIOP is not able to pay, provide honorariums, or waive registration for speakers involved in sessions accepted through the submission process. All speakers and conference attendees are responsible for paying their own registration and fees associated with the conference.

 
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