Proposed Bylaws Amendment Packages

 

All SIOP Fellows and Members are now asked to vote on four sets of amendments to the SIOP Bylaws as proposed during the September 25, 2020, meeting of the SIOP Executive Board.

Please review the voting details that follow and then access the ballot at the bottom of this page.

 

The following amendment packages are proposed:

Modern Governance Amendment – to resolve concerns regarding how the Society may transition leadership, conduct official business in the absence of in-person meetings, and related governing matters

Dues Determination Amendment – to remove the prescriptive process regarding how membership dues rates may be set and altered

Gender Inclusive Language Amendment – to ensure the Society is welcoming and inclusive of all members by eliminating gendered language in its governing documents

Clean Up Amendment – to approve minor edits for clarity or correction only, without impacting the substance or intent of the surrounding language

 

The voting period is December 2, 2020 – January 1, 2021, with amendments going into effect immediately upon the close of the voting period if a majority affirmative vote is received among the votes cast. The ballot is presented as separate yes/no votes for each of the four amendment packages, so that the passing of one package is not dependent upon the passing of the other packages.

If you have questions about the proposed changes, please email Executive Director Tracy Vanneman at tvanneman@siop.org.

Summary descriptions of each amendment package follow. View the current version of the SIOP Bylaws here and a marked up version showing all amendment edits up for consideration here.

 


Modern Governance Amendment Description

 

With the COVID-related transition of the annual conference from an in-person to virtual event, SIOP (like many associations) experienced governance-related challenges in that some portions of the Bylaws operate on the presumption that meetings take place in-person and on a predictable timeline.

Given that SIOP is incorporated in the District of Columbia, it must act in accordance with the District’s nonprofit code. Other governance-related concerns and inconsistencies discovered in the Bylaws are corrected or clarified in the proposed amendments. The Executive Director sought legal counsel to aid in the development of this amendment package to ensure compliance with applicable law.

Changes associated with this amendment include:

Affected Bylaws portions:

Ensuring virtual meetings are permissible and electronic voting on board actions are conducted through unanimous written consent

Article IV, Sections 2, 3, and 4

Altering the language regarding when the tenure of new Executive Board members begins to give more flexibility based on external factors

Article V, Section 8

Removing a unique barrier to repeat board service by individuals serving as the contingency backup to filling a vacant board role

Article V, Section 17

Defining the authority for creation of an ad hoc committee

Article VII, Sections 3 and 4

 

 


Dues Determination Amendment Description

 

The SIOP fiscal year begins on July 1, with Executive Board acceptance of the budget usually in August. On average, approximately 25% of SIOP’s budgeted annual revenue is sourced through membership dues. The SIOP Bylaws are highly prescriptive regarding how and when dues rate changes may be approved. It is customary for association boards or other governance structures to be empowered to make funding decisions, including regarding membership dues, on the organization’s behalf and without broad-based member input or approval.

Changes associated with this amendment include:

Affected Bylaws portions:

Empowering the Executive Board to determine dues amounts and deadlines

Article VIII, Section 1

Clarifying the timetable for when non-payment of dues constitutes resignation, based on the practice of categorizing a member as lapsed if renewal dues are not paid by the deadline (currently June 30)

Article VIII, Section 2

 

 


Gender Inclusive Language Amendment Description

 

In SIOP’s continuing efforts to be a welcoming Society for all, it is crucial to ensure that governing documents are not referring to individuals using only gender binary pronouns.

Changes associated with this amendment include:

Affected Bylaws portions:

Replacing gendered language (e.g., “his/her” becomes “their” or “the individual’s”)

Article II, Sections 3.a. and 7

Article III, Sections 4 and 6

Article V, Sections 13, 16, and 17

 

 


Clean Up Amendment Description

 

When amendments are put to a membership vote, it is prudent to take the opportunity to ensure accuracy in the Bylaws, offering an additional amendment with minor edits for clarity and correction, without intent to impact meaning.

Changes associated with this amendment include:

Affected Bylaws portions:

Fixing typos, standardizing a single space between sentences, replacing outdated references to previously-amended portions of the Bylaws or other documents that have been revised or renamed, providing evergreen language for managing contingencies for APA Council Representatives in deference to APA governing documents, etc.

Throughout the document

 

Cast Your Bylaws Votes