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2014 Conference Rules for Submission

Who may submit a proposal? Fellows, Members, Associates, International Affiliates, Retired members, or Student Affiliates of SIOP.

Who may chair a session? Fellows, Members, Associates, International Affiliates, or Retired Members of SIOP.  Student Affiliates may co-chair a session with one of the above.

Who may participate in a session? Fellows, Members, Associates, International Affiliates, Retired members, or Student Affiliates of SIOP.  Nonmembers may participate (even as first authors) if sponsored by a Fellow, Member, Associate, International Affiliate, or Retired member.

What is involved in sponsoring a nonmember? In order to fulfill the sponsor requirements for a nonmember, the member must:

  • Provide the nonmember with all information about registration and hotel arrangements.
  • Inform the nonmember about logistical requirements/arrangements for the conference.
  • Inform the nonmember that the SIOP conference is a noncommercial meeting where people share ideas regarding the science and practice of I-O psychology.
  • Upload the paper for submission.

No other tasks (e.g., notifying the SIOP office; completing separate forms) are required in order to sponsor a nonmember.  Presenters who are not SIOP members must pay the nonmember registration fee.  There is no registration discount for presenters.

In how many proposals may an individual participate? An individual may be a presenter or chair in NO MORE THAN THREE program submissions (i.e., the “Rule of 3”).  The purpose of this rule is to help with program scheduling and to diversify the program.  This requirement will be enforced at the time of submission.  It is the responsibility of the individual submitting the session to ensure that those within that session have not agreed to be a presenter in more than three proposed sessions.  For this purpose, being a presenter is defined as:

  • First author presentation of a paper in a Poster Session
  • First author presentation of a paper in a Symposium/Forum (if you are also the session chair or co-chair of the same session this only counts as one presentation)
  • Presenter/panelist in a Roundtable/Conversation Hour, Panel Discussion, Debate, Master Tutorial, or in an Alternative Session Type
  • Discussant or moderator
  • Session chair or co-chair (if you are also the first author of a paper in the same Symposium/Forum this only counts as one presentation)
  • PLEASE NOTE: Invited session engagements (e.g., Theme Track, Communities of Interest facilitators, Executive Board sessions, Award Winner presentations) do NOT count towards the “Rule of 3.”

How should authorship order be determined? In accordance with standards described in the APA Publication Manual, authorship should be aligned with the degree of scientific contribution to the submission.  First authors are presumed to be both the primary contributor AND the conference presenter.  This rule enables a standard interpretation of who will be presenting and who deserves credit for each submission.

Submitter vs. Presenter. 
When indicating authors, be sure to include yourself.  Please note that being the submitter does not automatically include you in the presenter list.

Presentation commitment.  By submitting a proposal, you are confirming the commitment of the first author (either yourself or the first author if you are submitting on another individual’s behalf) to deliver the presentation in-person at the 2014 SIOP conference should it be accepted, as well as such commitments for all presenters included in your session

As early as possible and prior to submission, consider any potential travel or funding constraints that would prevent you or any of your session’s presenters from delivering the presentation listed in the submission, should it be accepted.  Please do not defer these considerations until only after you learn if your session has been accepted.

Please note that since presenter contributions exactly as stated in the submission are integral to the session review process (for non-blind reviewed sessions), there can be NO SUBSTITUTIONS of presenters or papers after submission.  This rule includes authors who may have changed affiliations since the proposal was originally submitted.  The possibility for such occurrences should be discussed among authors prior to submission.  It is the responsibility of the submitter to share this information with all session participants, and to confirm – prior to submission - all presenters’ commitments to personally present their portion of the session. 

In-person session attendance.  All presenters must attend the conference for their session(s) and are responsible for their own travel expenses and the conference registration fee, even if they only plan to attend their own session(s).  Presenters who are not SIOP members must pay the nonmember registration fee.  Please note that only in-person presentations are permitted; no remote presentations will be possible (e.g., using Skype, teleconferences, or other technology-aided modalities).

Scheduling of sessions.  Individuals are expected to participate at the time scheduled by the Program Committee.  Please make explicit any time constraints when submitting your proposal in the section entitled, “Special Requests.” The Program Committee will consider all constraints when scheduling presentations but may not be able to accommodate all requests.  Special requests will NOT impact your likelihood of acceptance.

Eligibility of presentations. 
No previously published or presented works (e.g., journal articles, book chapters, books), including any works already accepted for publication (or contracted for publication) should be submitted.  A proposal should not be submitted for review simultaneously with review for any other international, national, regional, or state meeting. 

Word limits.  Submissions that exceed the word limits listed under Proposal Format Requirements will NOT BE REVIEWED.  Please note that the word count includes any appendices but does not include references, tables, or figures.  Titles must be 10 words or fewer, including titles of all papers within a symposium/forum.  Abstracts must be 50 words or fewer.

Blind review.  Only papers submitted for presentation at a Poster Session will be blind-reviewed.  For all other proposals, a blind-review process will not be used.

Citation and presentation distribution.  Submission of a proposal is taken as agreement to allow individuals to cite your presented work in their future research.  It is expected that presentation materials will be shared with attendees upon request, and thus submitters should ensure that they have the legal right to present the material included in the submission.  Thus, it is critical that no proprietary information be included in proposals.  If permission must be obtained from a sponsoring organization (e.g.  your employer) to allow the presentation of data or other information, such permission MUST be secured PRIOR to submission.

Notification of acceptance. 
The Program Committee will notify the submitter about acceptance or rejection, including reviewer comments, no later than December 20, 2013. 

Commercial content. Presenters should be sensitive to the commercial nature of products and/or services discussed in the context of their sessions.  Presentations that focus on the commercial intent of a product or service rather than on the science and practice of I-O psychology are not permitted. If you wish to promote a particular product or service, you may want to become a sponsor of the conference and have a booth in the Exhibit Hall.  Contact Dave Nershi at the SIOP Administrative Office (dnershi@siop.org) for more information. 

Please adhere to all Rules for Submissions so that your proposal may be reviewed and, if accepted, presented at the conference.


Format Requirements & Session Types

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