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REMINDER: About the SIOP Submission System

In 2016, SIOP implemented a new and improved submission system. Please browse this brief system walkthrough to learn about the features and how to successfully submit your proposal(s).

A few notable highlights:

  • Once you sign into my.siop.org, navigate to the Submission Center.
  • This system refers to you, the submitter, as the primary “Author” for the proposed session. Other contributors to the session are referred to in the system as “Co-Authors.”
  • Adding Co-Authors is a system-driven process and has its own dedicated section in the submission workflow. You will assign a specific role for each contributor once added to the session.
  • You may create, save, and revisit a new submission prior to finalizing your proposal. The system has a version history for uploaded documents, so it is recommended that you review and confirm that your final document was uploaded successfully prior to finalizing your proposal.
  • Session types with multiple papers (i.e., Symposia; Alternative Session Type with Multiple Papers) will require listing and ordering contributors separately for each paper. Only ONE (the most recently uploaded) submission document will be reviewed for each submission. All individual papers within a proposed session should be included in a single submission document.

Please use this as a checklist of activities for ensuring you complete the submission process:

  • Did you upload your final Submission Document containing all details about your submission? (Only one - the most recently-uploaded - document will be reviewed per submission.
  • Have all participants been added as Co-Authors to your submission?
  • Have all Co-Authors been assigned a role?
  • Is the Author (you) assigned the correct role? (See Home tab).
  • Do your Co-Authors have the correct affiliation listed? If not, they need to go to their SIOP profile and update it.
  • Have you formally submitted your proposal by clicking on the “Submit Presentation” button? (See Home tab).
  • Did you receive an email confirming your submission?

Rules for Submission

Who may submit a proposal? Fellows, Members, Associates, Retired Members, and Student Affiliates of SIOP.

Who may chair a session? Fellows, Members, Associates, and Retired Members of SIOP. Student Affiliates may co-chair a session with one of the above.

Who may participate in a session? Fellows, Members, Associates, Retired Members, and Student Affiliates of SIOP. Nonmembers may participate (even as first authors) if sponsored by a Fellow, Member, Associate, or Retired member.

What is involved in sponsoring a nonmember? To fulfill the sponsor requirements for a nonmember, the Member must:

  • Provide the nonmember with all information about registration and hotel arrangements.
  • Inform the nonmember about logistical requirements/arrangements for the conference.
  • Inform the nonmember that a registration fee applies and is required. There is no registration discount for presenters.
  • Inform the nonmember that the SIOP conference is a noncommercial meeting where people share ideas regarding the science and practice of I-O psychology.
  • Upload the paper for submission.

No other tasks (e.g., notifying the SIOP office; completing separate forms) are required for sponsorship of a nonmember. 

In how many proposals may an individual participate? An individual may be a presenter or chair in NO MORE THAN THREE program submissions (i.e., the “Rule of Three”). The purpose of this rule is to help with program scheduling and to diversify the program. This requirement will be enforced at the time of submission. It is the responsibility of the individual submitting the session to ensure that those within that session have not agreed to be presenters in more than three proposed sessions. For this purpose, being a presenter is defined as:

  • First author presentation of a paper in a Poster Session
  • First author presentation of a paper in a Symposium (if you are also the session chair or co-chair of the same session this only counts as one presentation)
  • Presenter/panelist in a Roundtable/Conversation Hour, Panel Discussion, Debate, Master Tutorial, or Alternative Session Type with Presenters (No Authorship Order) (In the case of Alternative Session types with Multiple Papers, only the first author counts as the presenter.)
  • Discussant or moderator
  • Session chair or co-chair (If you are also the first author of a paper in the same Symposium, this only counts as one presentation.)

PLEASE NOTE: Invited session engagements (e.g., Theme Track, Communities of Interest facilitators, Executive Board sessions, Award Winner presentations) do NOT count toward the “Rule of Three.”

How should authorship order be determined?
In accordance with standards described in the APA Publication Manual, authorship should be aligned with the degree of scientific contribution to the submission. A first author is presumed to be both the primary contributor AND the conference presenter. This rule enables a standard interpretation of who will be presenting and who deserves credit for each submission.

Submitter vs. presenter. 

When indicating authors in the new submission system, you (the submitter) are already assigned the role of “Author” and assumed to be attending and presenting during this session. To update your presenter status or change your role (e.g., to “Chair” other applicable role), please select “Edit Presentation” at the bottom the session’s Home tab in the Submission Center. Roles for all other session contributors are modified in the Co-Authors tab. See System Walkthrough for visual examples.

Presentation commitment.  By submitting a proposal, you are confirming the commitment of the first author to deliver the presentation in person at the 2018 SIOP conference should it be accepted, as well as such commitments for all presenters included in your session. All presenters are responsible for their own travel expenses and conference registration fees, even if they only plan to attend their own session(s). Presenters who are not SIOP members must pay the nonmember registration fee.

Also note that since presenter contributions exactly as stated in the submission are integral to the session review process (for non-blind reviewed sessions), there can be NO SUBSTITUTIONS of presenters or papers after submission.  This rule includes authors who may have changed affiliations since the proposal was originally submitted.  The possibility for such occurrences should be discussed among authors prior to submission.  It is the responsibility of the submitter to share this information with all session participants, and to confirm – prior to submission –all presenters’ commitments to personally present their portion of the session. 

As early as possible and prior to submission, consider any potential travel or funding constraints that would prevent you or any of your session’s presenters from delivering the presentation listed in the submission, should it be accepted. Please do not defer these considerations until after you learn if your session has been accepted.

In-person session attendance.  All presenters must attend the conference for their session(s) and are responsible for their own travel expenses and conference registration fees, even if they only plan to attend their own session(s).  Presenters who are not SIOP members must pay the nonmember registration fee.  Please note that only in-person presentations are permitted; no remote presentations will be possible (e.g., using Skype, teleconferences, or other technology-aided modalities).

Scheduling of sessions.  Individuals are expected to participate at the time scheduled by the Program Committee. Please make explicit any time constraints when submitting your proposal in the section entitled “Special Requests.” The Program Committee will consider all constraints when scheduling presentations but may not be able to accommodate all requests. Special requests will NOT impact your likelihood of acceptance.

Eligibility of presentations. 
No previously published or presented works (e.g., journal articles, book chapters, books), including any works already accepted for publication (or contracted for publication), should be submitted. A proposal should not be submitted for review simultaneously with review for any other international, national, regional, or state meeting. Make sure to follow the appropriate rules as listed in the “Proposal Format Requirements and Session Types” and review the example submissions posted on the SIOP Web site. If submission rules are not followed the submission will be rejected and cannot be resubmitted after the deadline.

NEW! Change to character limits for titles, abstracts, and press paragraphs.  New for the 2018 conference, there are parameters for number of characters (versus words) permitted for titles, abstracts, and press paragraphs. Word limits still apply to summaries provided in proposal documents. Submissions that exceed the character and word limits listed below (under Proposal Format Requirements) will NOT BE REVIEWED. Please note that the word count includes any appendices but does not include references, tables, or figures. Titles must be 85 characters or fewer, inclusive of spaces. The same character limit applies to the titles of each paper within a symposium. Abstracts must be 400 characters or fewer, inclusive of spaces. Press paragraphs must be 800 characters or fewer, inclusive of spaces.

Blind review.  Only papers submitted for presentation at a Poster Session will be blind reviewed. For all other proposals, a blind review process will not be used.

Citation and presentation distribution.  Submission of a proposal is taken as agreement to allow individuals to cite your presented work in their future research. It is expected that presentation materials will be shared with attendees upon request, and thus submitters should ensure that they have the legal right to present the material included in the submission. If permission must be obtained from a sponsoring organization (e.g., your employer) to allow the presentation of data or other information, such permission MUST be secured PRIOR to submission.

Notification of acceptance. 
The Program Committee will notify the submitter about acceptance or rejection, including reviewer comments, in early December 2017. 

Commercial content.  Presenters should be sensitive to the commercial nature of products and/or services discussed in the context of their sessions. Presentations that focus on the commercial intent of a product or service rather than on the science and practice of I-O psychology are not permitted.  If you wish to promote a product or service, you may want to become a sponsor or exhibitor. Contact the SIOP Administrative Office (siop@siop.org) for more information. 

Please adhere to all Rules for Submissions so that your proposal may be reviewed and, if accepted, presented at the conference.

2018 Proposal Format Requirements & Session Types

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